Tender for Critical Care IT System

This tender is for the provision of a Critical Care Information System to be introduced initially in the existing NHS Dumfries and Galloway Royal Infirmary and then transferred to the new Hospital.

United Kingdom-Dumfries: Computer-related services

2015/S 227-413471

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Dumfries and Galloway Health Board
Dumfries Royal Infirmary, Bankend Rd
For the attention of: Jim Binnie
DG1 4AP Dumfries
UNITED KINGDOM
Telephone: +44 1312756059

Internet address(es):

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Critical Care IT System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Dumfries and Galloway.

NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This tender is for the provision of a Critical Care Information System to be introduced initially in the existing NHS Dumfries and Galloway Royal Infirmary and then transferred to the new Hospital.
The existing Intensive care Unit is a 6 bedded unit and each bed space has the facility to provide mechanical ventilation, cardiac output monitoring and renal replacement therapy.
The new hospital will comprise of a 17 bedded Critical Care Complex unit which will combine all our current critical care beds into one unit. Each bed space must be able to respond to changes in patient numbers and dependency so all HDU beds are provided with the same level of facility so that they can become ICU beds if required.
The implemented system would be expected to:
— provides accurate recording of clinical monitoring to insure early recognition of changes to a patient’s condition,
— accurately collects data for audit purpose,
— includes electronic drug record designed for a critical care environment to reduce drug errors,
— provides a system that prompts us to follow clinical bundles when treating patients,
— presents clinical data to the user effectively so that a correct treatment plan can be formulated efficiently,
— allows accurate clinical handovers of our complex patients to occur,
— can be used in both ICU and HDU patients.
The successful supplier will be expected to provide the software, implement and support the system throughout Scotland, plus provide training to users of the system. The system must be supported for a minimum of seven years from the project completion date.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=421811

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

72500000, 72260000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Respondents will be able to download a Pre-qualification questionnaire from the Public Contract Scotland portal. A short-list will be drawn up from the information provided in response to these documents.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Respondents will be able to download a Pre-qualification questionnaire from the Public Contract Scotland portal. A short-list will be drawn up from the information provided in response to these documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:421811).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering,loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI2012/88) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.11.2015