Tender for Cycle to Work Scheme - Kent County Council

Tender for Cycle to Work Scheme – Kent County Council

During the previous Cycle to Work contract, 571 bicycles were purchased, with the average order value of GBP 465 per employee. On the basis of a 24 month contract, the estimated contract value is GBP 177 k and with a 12 month extension, GBP 266 k. This is based on the estimated value of GBP 44 k per scheme, of which two are run per year.

United Kingdom-Maidstone: Transport services (excl. Waste transport)

2014/S 087-152622

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
Sessions House Room 3.39, Strategic Sourcing and Procurement County Hall
For the attention of: Miss Lizzie Wheable
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622221475
E-mail: elizabeth.wheable@kent.gov.uk

Internet address(es):

General address of the contracting authority: www.kentbusinessportal.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS13 170 Tender for Cycle to Work Scheme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Please refer to the Invitation to Tender.

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 266 000 GBP

II.1.5)Short description of the contract or purchase(s)

Kent County Council (‘the Council’) is the largest local Council in England covering an area of 3 500 square kilometres. It has an annual expenditure of over GBP 1bn on goods and services and a population of 1,3 m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
To reduce environmental pollution and promote healthier journeys, the 1999 Finance Act introduced an annual tax exemption which allows employers to loan bicycles and safety equipment to employees (up to the cumulative value of GBP 1 000) as a tax-free benefit. The exemption was one of a series of measures introduced under the Government’s Green Transport Plan. Supporting the Green Agenda is the primary environmental issue and this also works towards the Council’s Health and Wellbeing Agenda.
As a result, the Council’s Reward team normally run two Cycle to Work schemes annually in pre-determined windows, usually in April and September. During this time, employees can take part in the salary sacrifice scheme and acquire bicycles and safety equipment for the primary use of commuting to and from work.
The workforce at the Council can be divided into two distinct groups:
1. Non schools
Communication channels:-
Kent Rewards platform, schools website, term time weekly electronic newsletter
Posters, flyers, popup banners, events
Non schools – 11 000 employees
2. Schools
Communication channels:-
Kent Rewards platform, intranet, weekly electronic newsletter
Posters, flyers, popup banners, events
Casual staff cannot participate in the scheme
4 categories of schools – staff in two of these categories are eligible to participate in the scheme. This must be clear in all communications.
Community and Voluntary Controlled schools – 337
The Council are inviting potential suppliers to tender for the provision of a Cycle to Work scheme whereby the successful supplier is expected to organise and manage the process on behalf of the Council. This will be a Framework Agreement which will allow bicycles and equipment to be purchased as required on a call-off basis depending on employee demand.
The scheme provider will be required to utilise, partner with or sub-contract to independent local providers where appropriate, both at the beginning and throughout the scheme duration. This will increase the range of bicycles and equipment available to Council employees and increase the opportunities local SMEs have to participate in the scheme.
During the previous Cycle to Work contract, 571 bicycles were purchased, with the average order value of GBP 465 per employee. On the basis of a 24 month contract, the estimated contract value is GBP 177 k and with a 12 month extension, GBP 266 k. This is based on the estimated value of GBP 44 k per scheme, of which two are run per year. The Council do not currently pay any additional monies for the running of the scheme itself.
No guarantee is given as to the actual value of the contract or the value of work under this contract.
The contract is anticipated to commence upon 10.7.2014 and will continue for a period of 24 months unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. Should the contractor perform to the specification throughout this contract period, the Council may offer a further 12 month extension.

II.1.6)Common procurement vocabulary (CPV)

60000000, 34000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to the Invitation to Tender.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the Invitation to Tender.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS13 170

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.5.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.6.2014 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Kent County Council
Sessions House Room 3.39, Strategic Sourcing and Procurement County Hall
ME14 1XQ Maidstone
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Kent County Council
Sessions House Room 3.39, Strategic Sourcing and Procurement County Hall
ME14 1XQ Maidstone
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

1.5.2014