Tender for Data Centre Refurbishment

Tender for Data Centre Refurbishment

The contracting authority is issuing this contract for providing a refurbishment of one of our Data Centres at the National Library of Wales.

United Kingdom-Ceredigion: Network infrastructure

2020/S 152-373565

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The National Library of Wales
Postal address: Penglais, Aberystwyth
Town: Ceredigion
NUTS code: UKL1 West Wales and The Valleys
Postal code: SY23 3BU
Country: United Kingdom
Contact person: Chris Burton
E-mail: christopher.burton@llyfrgell.cymru

Internet address(es):Main address: www.llyfrgell.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Other type: Welsh Government Sponsored Body

I.5)Main activity

Other activity: Library

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Data Centre Refurbishment

II.1.2)Main CPV code

32424000 Network infrastructure

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The contracting authority is issuing this contract for providing a refurbishment of one of our Data Centres at the National Library of Wales.

The purpose of the contract is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling.

As part of the contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for air conditioning, UPS, fire suppression and leak detection.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

31156000 Interruptible power supplies
42500000 Cooling and ventilation equipment
45331230 Installation work of cooling equipment
35111500 Fire suppression system
51112000 Installation services of electricity distribution and control equipment

II.2.3)Place of performance

NUTS code: UKL WALES
Main site or place of performance:

National Library of Wales, Aberystwyth.

II.2.4)Description of the procurement:

The purpose of the procurement is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling.

As part of the contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for air conditioning, UPS, fire suppression and leak detection.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/09/2020
End: 13/11/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Physical site visits won’t be possible due to Covid-19 restrictions, however virtual site-visits are included and details included in the procurement documents.

The National Library of Wales welcomes responses submitted in either Welsh or English.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met.

1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the state in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed or a member of the relevant organisation, in the state where they are established, when the law of that state prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant state in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant state in which the economic operator is established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1) all candidates will be required to provide evidence of relevant professional risk indemnity insurance;

2) all candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

3) all candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 153-375828

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/09/2020
Local time: 10:00
Information about authorised persons and opening procedure:

NLW authorised staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Due to current and probable future restrictions in Wales due to Covid-19. We require that as part of the tender, that you outline how you will work within the current restrictions and guidance to do the work outlined and within the timescales provided.

Covid-19 restrictions and guidance is different in Wales to England and this must be taken into consideration in your response.

Note: the authority is using eTenderWales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103208

(WA Ref:103208)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/08/2020