Tender for Data Centre Services – Birmingham

Tender for Data Centre Services – Birmingham

The council wishes to obtain a combination of flexibility and value for money in their contracting of the 2 new data centre colocation facilities.

United Kingdom-Birmingham: Data services

2019/S 235-575938

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Birmingham City Council
Postal address: PO Box 10680
Town: Birmingham
NUTS code: UKG31
Postal code: B4 7WB
Country: United Kingdom
Contact person: Corporate Procurement Services
E-mail: etendering@birmingham.gov.uk
Telephone: +44 1214648000
Fax: +44 1213037322
Internet address(es):Main address: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.in-tendhost.co.uk/birminghamcc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.in-tendhost.co.uk/birminghamcc
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

P0638 — Provision of Data Centre Services

Reference number: P0638

II.1.2)Main CPV code

72300000

II.1.3)Type of contract

Services

II.1.4)Short description:

The council wishes to obtain a combination of flexibility and value for money in their contracting of the 2 new data centre colocation facilities over a period of 5 years with the option to extend for a further 2 x 12 month period subject to the Council’s discretion. The tender will be split into 2 lots:

— Lot 1: Local Data Centre (maximum 2 ms response time),

— Lot 2: Non-Local data centre (maximum 7 ms response time).

II.1.5)Estimated total value

Value excluding VAT: 4 166 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Local Data Centre (Maximum 2 ms Response Time)

Lot No: 1

II.2.2)Additional CPV code(s)

72300000
72000000
72500000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

II.2.4)Description of the procurement:

Local data centre (maximum 2 millisecond response time) Due the physical nature of the services only 1 supplier will be appointed for the local data centre.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

With an option to extend for a further 2 x 12 month extensions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Non-Local Data Centre (Maximum 7 ms Response Time)

Lot No: 2

II.2.2)Additional CPV code(s)

72300000
72000000
72500000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

II.2.4)Description of the procurement:

Non-local data centre (maximum 7 millisecond response time) due to the physical nature of the services only 1 supplier will be appointed for the non-local data centre.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

With the option to extend for a further 2 x 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details will be provided in the tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Details will be provided in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/01/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/01/2020
Local time: 17:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council will be using its free to use eTendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant invitation to tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this website please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 4648000. Your completed tender submission should be returned by 5 p.m. on 20.1.2020 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of Justice
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477882
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/12/2019