Tender for Decontamination Electronic Track and Trace System

Tender for Decontamination Electronic Track and Trace System

Design, supply, implementation and support for a single integrated Decontamination Electronic Track and Trace System.

United Kingdom-Glasgow: IT services: consulting, software development, Internet and support

2020/S 112-272949

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Greater Glasgow and Clyde
Postal address: Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G4 0SF
Country: United Kingdom
Contact person: Louise Gunson
E-mail: louise.gunson@ggc.scot.nhs.uk
Telephone: +44 1412782765
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Decontamination Electronic Track and Trace System

II.1.2)Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3)Type of contract

Services

II.1.4)Short description:

The board requires intends to contract for the design, supply, implementation and support for a single integrated Decontamination Electronic Track and Trace System (DETTS).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72500000 Computer-related services
72200000 Software programming and consultancy services
72263000 Software implementation services
72268000 Software supply services
72416000 Application service providers
72610000 Computer support services

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Greater Glasgow & Clyde.

II.2.4)Description of the procurement:

Contract for the design, supply, implementation and support for a single integrated Decontamination Electronic Track and Trace System (DETTS).

NHS Greater Glasgow & Clyde (NHSGGC) is looking for a new integrated IT solution that will support the tracking and analysis of all aspects of the decontamination processes for both the CDU’s and the EDU’s along with the ability to develop their own bespoke reports.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Consideration for renewal towards the end of the contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

List and brief description of selection criteria:

With reference to ESPD question 4B.1.1 — tenderers should provide their (‘general’) yearly turnover for financial year 2018/2019. This is a pass/fail question. Failure to provide this information will result in your bid being rejected.

With reference to ESPD question 4B.2.1 — tenderers should provide their yearly (‘specific‘) turnover for financial year 2018/2019 in the business area(s) covered by the contract. This is a pass/fail question. Failure to provide this information will result in your bid being rejected.

With reference to ESPD question 4B.6 — NHSGG&C will use its financial evaluation matrix which can be uploaded from the general attachments area on PCS-Tender to assess the financial stability of tenderers. Tenderers should complete the evaluation matrix spreadsheet and confirm they meet the minimum requirement score. Tenderers with a score of 50 and above will be deemed to have evidenced satisfactory financial stability.

This is a pass/fail question. Failure to complete the evaluation matrix spreadsheet will result in a fail. Failure to score 50 or above will result in a fail.

Tenderers should be able to provide financial accounts when requested by NHSGG&C.

Minimum level(s) of standards required:

With reference to ESPD question 4B.5.1B tenderers must hold and evidence employer’s (compulsory) liability insurance = GBP 5 m. If tenderers do not currently have this level of insurance, they must agree to put it in place prior to contract commencement.

With reference to ESPD question 4B.5.2, tenderers must hold and evidence public liability insurance = GBP 10 m. If tenderers do not currently have this level of insurance, they must agree to put it in place prior to contract commencement.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Bidders must demonstrate that they have a sufficient and appropriate general and relevant experience to perform the services and the extent of experience necessary to deliver the range of the managed services all as described in this Contract Notice. In response to the ESPD, Part IV, Section C (Technical and Professional Ability) question 4C.1.2 Bidders should provide relevant examples of projects in the last 3 years where they have delivered services similar to those described in the Statement of Requirements covering the criteria below which will be considered by GG&C for the purpose of assessing general and relevant experience.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 27/11/2020

IV.2.7)Conditions for opening of tenders

Date: 08/07/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Estimated at 12 months prior to contract end date.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The board does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not applicable

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Public Sector in Scotland is committed to the delivery of high quality public services, and recognises that this is critically dependent on a workforce that is well-rewarded, well-motivated, well-led, has access to appropriate opportunities for training and skills

Development, diverse and engaged in decision making. These factors are also important for workforce recruitment and retention, and thus continuity of service.

Public Bodies in Scotland are adopting fair work practices, which include:

A fair and equal pay policy that includes a commitment to supporting the living wage, including, for example being a living wage accredited employer;

Clear managerial responsibility to nurture talent and help individuals fulfil their potential, including for example, a strong commitment to modern apprenticeships and the development of Scotland’s young workforce;

Promoting equality of opportunity and developing a workforce which reflects the population of Scotland in terms of characteristics such as age, gender, religion or belief, race, sexual orientation and disability;

Support for learning and development;

Stability of employment and hours of work, and avoiding exploitative employment practices, including for example no inappropriate use of zero-hours contracts;

Flexible working (including for example practices such as flexi-time and career breaks) and support for family friendly working and wider work life balance;

Support progressive workforce engagement, for example Trade Union recognition and representation where possible, otherwise alternative arrangements to give staff an effective voice.

In order to ensure the highest standards of service quality in this contract we expect contractors to take a similarly positive approach to fair work practices as part of a fair and equitable employment and reward package.

Please describe how you will commit to fair work practices for workers (including any agency or sub-contractor workers) engaged in the delivery of this contract.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=622054.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please refer to section VI.3) Additional information.

(SC Ref:622054)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Glasgow Sheriff & Justice of the Peace Court
Postal address: Po Box 23, 1 Carlton Place
Town: Glasgow
Postal code: G5 9DA
Country: United Kingdom
E-mail: glasgow@scotcourts.gov.uk
Telephone: +44 1414298888
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Economic operators should approach the board in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/06/2020