Tender for DEL – Steps 2 Success (Department for Employment and Learning)

Tender for DEL – Steps 2 Success (Department for Employment and Learning)

To help eligible benefit recipients to find and sustain work thereby supporting the needs of employers and the economy.

United Kingdom-Belfast: Education and training services

2013/S 150-261060

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Employment and Learning
Adelaide House, 39-49 Adelaide Street
BT2 8FD Belfast
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DEL – Steps 2 Success.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Department has set the following aim and associated policy objectives for Steps 2 Success (NI):
Aim.
To help eligible benefit recipients to find and sustain work thereby supporting the needs of employers and the economy.
Policy Objectives.
To increase over the length of the programme, the number of participants finding and sustaining employment compared to baseline performance and in so doing, deliver best value for money for the taxpayer.
To support those most in need thereby ensuring that all participants regardless of employment barriers have the best chance to find and sustain employment.
To maximise flexibility in the programme approach so that providers are able to successfully address participants’ barriers to employment.
To build a programme that is flexible to the future needs of the Economy, Clients and Employers and is able to respond to the implications of Welfare Reform.
II.1.6)Common procurement vocabulary (CPV)

80000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See Section II.1.5).
Estimated value excluding VAT: 190 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is for an initial four year period with one option to extend for two years, subject to review.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot title: Contract Areas 1-3

1)Short description

There will be three contract areas, or lots, across Northern Ireland with one Contractor per Contract Area. Although Tenderers who are successful at Stage 1 may tender for any or all of the three Contract Areas, no contractor will be awarded more than one Contract Area – see Annex E of the Information and Background Document for further information about this. Annex A of the Information and Background Document contains details of the three Contract Areas based on the Authority’s Jobs and Benefits Office/Jobcentre network. Annex B of the Information and Background Document shows a range of useful information on the three contract areas. The 3 contract areas were constructed to try to ensure that they were roughly equal in terms of expected client flows; however, the Authority can give no guarantees as to the actual number of clients within any Contract Area. This information is presented to make Candidates aware of the potential number of clients being referred to the programme and the corresponding scale of the provision required to meet clients’ needs. Detailed estimates of the number of clients will be prepared for the Invitation to Tender stage of the procurement process for each of the contract areas.
2)Common procurement vocabulary (CPV)

80000000

3)Quantity or scope

Estimated value excluding VAT: 63 333 333 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the terms and conditions to be set out in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special form is required but one member of a consortium may be required to accept prime contractor responsibility for the other member(s), and a consortium will be required to form a legal entity with appropriate parent company guarantees.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful contractors’ performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the competition documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the competition documents.
Minimum level(s) of standards possibly required: As stated in the competition documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the competition documents.
Minimum level(s) of standards possibly required:
As stated in the competition documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 18
Objective criteria for choosing the limited number of candidates: As stated in the competition documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project 10095
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.9.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This competition is for Part B services as specified in Part B of Schedule 3 of the Public Contracts Regulations 2006 (as amended) (“the 2006 Regulations”).
This contract notice has been published with the aim to increase awareness in the market.
There will be 2 stages to this competition, as outlined in Section G of the Information and Background document.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point when the decision as to the award of the Contract/S is communicated to tenderers. That notification will provide relevant information about the award decision. The standstill period provides time for aggrieved unsuccessful tenderers to challenge the award decision before the contract is entered into. Full details about the length & operation of the standstill period will be provided at Stage 2 of this competition.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.7.2013