Tender for Delivery of Counselling in Schools in Scotland
Counselling should be available to secondary school pupils (primarily) and primary and special schools in communities.
United Kingdom-Dundee: Social work and related services
Section I: Contracting authority
I.1)Name and addresses
Postal address: Fairmuir Depot, 365 Clepington Road
NUTS code: UKM7 Eastern Scotland
Postal code: DD8 3DZ
Country: United Kingdom
Contact person: Julie Thompson, Commodity Manager
Telephone: +44 1382834072
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
Flexible Framework for Counselling in Schools (TPC2011)
II.1.2)Main CPV code
II.1.3)Type of contract
Scottish Government announced funding in August 2019 for qualified counsellors to be delivering counselling in schools. Counselling should be available to secondary school pupils (primarily) and primary and special schools in communities for pupils aged 10 and over. The focus will be on one: one direct counselling.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Schools throughout Angus Council, Dundee City Council and Perth and Kinross Council area.
II.2.4)Description of the procurement:
Counselling in schools in accordance with Scottish Government Guidance published March 2020.
Service delivery models should meet the requirements set out in the Scottish Government’s ‘Guidance for Education Authorities Establishing Access to Counselling in Secondary Schools’ (March 2020).
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The ‘Flexible Framework’ will be ‘refreshed’ in October 2021 and a further ‘Contract Notice’ will be published on Public Contracts Scotland at that time. The framework may be continued from 1 January 2022 to 31 October 2023.
The estimated framework value of GBP 1.54 million as detailed in this notice is the value of the flexible framework for the initial 14 months period to 31 December 2021.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The Light Touch Regime (LTR) outlines specific rules for certain ‘social and other specific service’ contracts.
The procurement is being undertaken in accordance with the ‘Light Touch Regime’, ref: Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015.
The ‘Flexible Framework’ will have an initial period 1 November 2020 to 31 December 2021.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
The counselling support provided should conform to agreed professional standards, such as those provided by COCSA and BACP (or equivalent) and current best practice for school based counselling, specifically in respect of counsellors qualifications, supervision policy, child protection policies and continuous professional development and learning.
III.1.2)Economic and financial standing
To provide us with the confidence that the supplier can deliver the requirements of the contract, the following financial indicators will be used based on your last 2 years audited accounts:
To provide us with the confidence that the provider can deliver the requirements of the contract, the following financial indicators will be used based on your last 2 years audited accounts:
Tenderers will be required to provide/state the value(s) for the following financial ratio(s)
— Net profit for both financial years, if there has been a loss in any one year the tenderer must provide an explanation of the specific circumstances leading to the loss.
— Current ratio equal to or greater than one in both financial years. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract.
— Positive gearing ratio for both financial years. i.e. an excess of shareholders funds/partners’ capital accounts/owners equity over loan finance in both of the financial years. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract.
— Positive shareholders funds/positive partners’ capital accounts/positive owners equity (whichever is applicable to the type of business) in both of the financial years.
— Unqualified audit report (if an audit is required).
The main provider is responsible for ensuring the suitability of subcontractors, including financial standing, for the proposed services.
Where a tenderer does not meet these requirements further details should be provided to confirm why and TPC may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the tenderer.
Parent company guarantee — with reference to the economic and financial standing criteria above, the purchaser reserves the right in its sole discretion to waive these minimum requirements in the case of bidders who are able to offer the purchaser adequate substitute surety to our entire satisfaction. By way of example only (but without limitation), adequate substitute surety may be an unqualified guarantee for the performance of the bidder’s entire obligations under the contract to follow on this process by a parent or associated company established in the UK and which parent or associated company does meet the minimum requirements set out in these criteria.
The parent company will be required to satisfy the same criteria detailed above.
New businesses: please see tender documentation for full details.
Employer’s liability insurance: GBP 10 000 000 in respect of each claim.
Public liability insurance: GBP 5 000 000 in respect of each claim.
Professional indemnity/medical malpractice insurance: where tenderer’s Insurers assess that this is required — GBP 150 000 in the aggregate.
Vehicle insurance cover: provider responsible for ensuring that motor insurance if staff or volunteers who use their own vehicles have business use insurance covered. If carrying service users includes, includes business use and personal accident cover for passengers.
III.1.3)Technical and professional ability
Scottish Government publication, ‘Guidance for Education Authorities Establishing Access to Counselling in Secondary Schools’ which was published in March 2020.
‘The counselling service is a universally accessible service and should be available to all secondary school pupils and primary, ASN school pupils aged 10 and over.’
‘Formal counselling should be undertaken by a professional counsellor, acting in their specialist role and in accordance with a strict code of ethics, which requires confidentially, accountability and clinical supervision.’
Providers must be experienced in delivering counselling requirements.
Providers must be experienced in recruiting qualified counsellors.
The provider organisation must have familiarity/experience of the assessment process, method of assessment, multi-agency working, organisation of clinical supervision and evaluating service provision.
III.2.1)Information about a particular profession
Formal counselling follows the British Association for counsellors and psychotherapy (BACP) definition of counselling which is: ‘a professional activity delivered by qualified practitioners in schools. Counsellors offer troubled and/or distressed children and young people an opportunity to talk about their difficulties, within a relationship of agreed confidentiality.’
— These posts will be qualified at post-graduate level in counselling and be in line with BACP (or equivalent) and COSCA (or equivalent) standards and recommendations.
— The postholders will be PVG Scheme checked.
III.2.2)Contract performance conditions:
As stated throughout this notice and in the tender documentation.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
PCS-T electronic postbox.
Tayside procurement consortium — commodity manager.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Bidder exclusion: economic operators may be excluded from this competition if there are in any of the situations referred to in Regulations 58 of the Public Contracts (Scotland) Regulations 2015.
Tender evaluation: the tender evaluation methodology including scoring range, detailing the criteria and weightings can be found in the PCS-Tender project (Attachments Area). Project number 16622.
Bidders will require to complete a GDPR compliance statement as part of their bid submission.
A pre-tender provider engagement event was held on 23 July 2020. The event was facilitated by the ‘Supplier Development Programme’. A copy of the powerpoint slides and the ‘Q and A’ document can be found in the PCS-Tender Project (Attachments Area). Project number 16622.
The overall flexible framework estimated value (for a possible max 4-year period) is as stated in this notice.
Tender clarification interviews will be held (if necessary) and the dates for these is 16/17 September 2020.
The tender will be published on PCS-T on 3 August 2020.
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16622. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
The contracting authority does not intend to include any community benefit requirements in this contract for the following reason:
This is a social care procurement (socio-economic outcomes). Counselling services to be evaluated in the initial phase of the flexible framework, at which point further consideration will be given to inclusion of community benefits requirements.
Postal address: Sheriff Court House, 6 West Bell Street
Postal code: DD1 9AD
Country: United Kingdom
VI.4.4)Service from which information about the review procedure may be obtained
Postal address: Saughton House, Broomhouse Drive
Postal code: EH11 3XD
Country: United Kingdom
Telephone: +44 1314443300
VI.5)Date of dispatch of this notice: