Tender for Dental Services in the East Midlands

Tender for Dental Services in the East Midlands

The procurement will be lotted — proposed as 1 lot per practice / service, and providers will be able to bid for as many lots as they are qualified to.

United Kingdom-Leicester: Health services

2016/S 019-029789

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Arden and GEM CSU
St John’s House, 30 East Street
For the attention of: Ms Camilla Ball
LE1 6NB Leicester
Telephone: +44 7780222901
E-mail: camilla.ball@ardengemcsu.nhs.uk

Internet address(es):

General address of the contracting authority: https://www.england.nhs.uk/

Electronic access to information: https://ardengemcsu.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://ardengemcsu.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Commissioning Board (T/A NHS England)

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Dental Services — Leicester, Leicestershire, Rutland, Lincoln, Lincolnshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: In described locations across Leicester, Leicestershire, Rutland, Lincoln and Lincolnshire. Please see the documentation contained within the tender for further information.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Arden and Greater East Midlands Commissioning Support Unit (Arden and GEM CSU) on behalf of NHS England (Midlands and East (Central Midlands) would like to invite bids from suitably qualified organisations for dental service opportunities across Leicester, Leicestershire, Rutland, Lincoln and Lincolnshire. The procurement will be lotted — proposed as 1 lot per practice / service, and providers will be able to bid for as many lots as they are qualified to. This will include general dentistry opportunities (to be contracted under PDS Plus agreements), and Special Care dentistry services (to be contracted under PDS agreements). The contracts being offered are for a period of 7 years from 1.12.2016, with the option to extend for a further 3 years (at the commissioners discretion).

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The expectations are that these services will offer increased patient access and funding will be linked to KPI achievement within the current budgets. The successful provider(s) will need to demonstrate that they can deliver continuously high-quality services and will be responsive to the needs of the local populations. Provider(s) will be assessed on an ongoing basis to ensure they deliver the high-quality services required.
These services must be provided by Dentists and Dental healthcare professionals, the provider(s) will be expected to:
— Deliver primary care dental services which will be accessible, convenient and responsive; and/or
— Deliver special care dentistry services which will be accessible, convenient and responsive;
— Design services around the needs of patients and carers, ensuring they are offered more choice and a greater say in their treatment;
— Have processes in place to evaluate and continually improve on patient satisfaction.
This opportunity will be open to the entire market. It should be noted that whilst current providers are able to bid, the contracts being offered will remain separate from each other and any contracts a bidder may currently hold or be bidding for.
It is intended that the tender will be published on the 29.1.2016 with services to commence on the 1.12.2016.
Detail with regards to the lots will be published in the tender information, please note though that the commissioners reserve the right to remove lots from the offer at any point during the tender or mobilisation phases. Some of the lots being offered are subject to conversion by the current provider (from PDS Plus to PDS) and therefore may be removed from the offer, detail of these specific lots will be included within the tender documentation and if this situation occurs the appropriate parties at that time will be notified as soon as possible.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.12.2016. Completion 30.11.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantee bonds, deposits, insurance or other forms of security may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.3.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as Amended) (‘the Regulations’).
Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authorities intend to hold themselves bound by any of the Regulations save those applicable to the procurement of Part B services. These opportunities may be divided into lots. Please see published documentation for further detail.

Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://gemcsu.bravosolution.co.uk and click the link to register— Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details —Note the username you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure). 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: