Tender for Design, Printing and Publishing Services

Tender for Design, Printing and Publishing Services

Design and Print Services manage all Print Buying for Loughborough University and also provide creative design for web and paper, video production and multimedia, photography and digital imaging.

UK-Loughborough: printing services

2012/S 186-305998

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Loughborough University
Loughborough University
For the attention of: Steve Warren
LE11 3TU Loughborough
UNITED KINGDOM
Telephone: +44 1509223625
E-mail: S.R.Warren@lboro.ac.uk

Internet address(es):

General address of the contracting authority: www.lboro.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/loughborouni/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

LULU00380 – Provision of Printing and Publishing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Design and Print Services manage all Print Buying for Loughborough University and also provide creative design for web and paper, video production and multimedia, photography and digital imaging. Design and Print Services undertake work primarily for the University and some external clients associated with the University and other commercial organisations.
Loughborough University wishes only to establish agreements direct with printers to fulfil printing requirements beyond the capabilities of its in-house print unit.
The Framework will be divided into Two Lots as follows.
Lot One – Sheet fed offset litho with a minimum B1 Press or 4 Colour B2 Press, including the ability to produce Prospectuses, books and catalogues.
On occasion, suppliers accepted onto the framework for lot one will be requested to provide a PUR bound Book provision.
Lot Two – Sheet fed offset litho with a minimum B3 Press/ SRA3 Press.
The resulting framework suppliers will work in partnership with Design and Print Services at the University. The contract will run for an initial two years, subject to satisfactory performance, with an option to extend for a further two years on a year by year basis.
Further information of spend and detailed requirements can be found via https://in-tendhost.co.uk/loughborouni/aspx/Home.

II.1.6)Common procurement vocabulary (CPV)

79810000, 79820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Approximately 450,000 GBP per annum across both lots.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot One

1)Short description

Sheet fed offset litho with a minimum B1 Press or 4 Colour B2 Press, including the ability to produce Prospectuses, books and catalogues.
On occasion, suppliers accepted onto the framework for lot one will be requested to provide a PUR bound Book provision.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot Two

1)Short description

Sheet fed offset litho with a minimum B3 Press/ SRA3 Press.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ and ITT documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ and ITT documentation.
Minimum level(s) of standards possibly required: As stated in the PQQ and ITT documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ and ITT documentation.
Minimum level(s) of standards possibly required:
As stated in the PQQ and ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LU00380
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.10.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Nominated procurement personnel from Loughborough University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.9.2012