Tender for Design Team Services – Portsmouth

Tender for Design Team Services – Portsmouth

Portsmouth City Council is inviting tenders for the delivery of design team services required to progress the redevelopment of Victoria Park, Portsmouth.

United Kingdom-Portsmouth: Landscape architectural services

2020/S 128-314886

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31 Portsmouth
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Design Team Services — Victoria Park Redevelopment, Portsmouth

II.1.2)Main CPV code

71420000 Landscape architectural services

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council (the ‘Council’) is inviting tenders for the delivery of design team services required to progress the redevelopment of Victoria Park, Portsmouth. The redevelopment project will be funded via grant from the National Heritage Lottery Fund (NHLF).

The Council is targeting contract award by 1 September 2020 and will require immediate commencement in order to ensure that the submission date of Summer 2021 for submission of the round 2 application to NHLF which will require progression of the scheme to RIBA stage 3 and submission of planning application. The Council anticipates delivery of RIBA stages 4-6 over 2021-2023.

The Council has a budget of GBP 175 000 in place for the design team commission with GBP 75 000 allocated for RIBA stages 1-3 and GBP 100 000 for subsequent RIBA stages 4-6, subject to approval by NHLF of the round 2 application.

Application is via submission of complete tender bid by 3 August 2020 14.00 via the Council’s InTend eSourcing system.

II.1.5)Estimated total value

Value excluding VAT: 175 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71000000 Architectural, construction, engineering and inspection services
71220000 Architectural design services
71222000 Architectural services for outdoor areas
71240000 Architectural, engineering and planning services
71241000 Feasibility study, advisory service, analysis
71242000 Project and design preparation, estimation of costs
71244000 Calculation of costs, monitoring of costs
71245000 Approval plans, working drawings and specifications
71246000 Determining and listing of quantities in construction
71247000 Supervision of building work
71248000 Supervision of project and documentation
71250000 Architectural, engineering and surveying services
71300000 Engineering services
71320000 Engineering design services
71324000 Quantity surveying services
71327000 Load-bearing structure design services
71400000 Urban planning and landscape architectural services
71351810 Topographical services
71510000 Site-investigation services
71520000 Construction supervision services
71540000 Construction management services
71600000 Technical testing, analysis and consultancy services
71355000 Surveying services

II.2.3)Place of performance

NUTS code: UKJ31 Portsmouth
Main site or place of performance:

Victoria Park is 3.5 ha in size and located on Anglesea Road, Portsmouth, PO1 3HJ.

II.2.4)Description of the procurement:

Portsmouth City Council (the ‘Council’) is inviting tenders for the delivery of design team services required to progress the redevelopment of Victoria Park, Portsmouth. The redevelopment project will be funded via grant from the National Heritage Lottery Fund (NHLF). Following a successful first round application to NHLF in 2019 the Council is now developing its second round application.

The Council is targeting contract award by 1 September 2020 and will require immediate commencement in order to ensure that the submission date of Summer 2021 for submission of the round 2 application to NHLF which will require progression of the scheme to RIBA stage 3 and submission of planning application.

The Council has a budget of GBP 175 000 in place for the design team commission with GBP 75 000 allocated for RIBA stages 1-3 and GBP 100 000 for subsequent RIBA stages 4-6, subject to approval by NHLF of the round 2 application.

The Council is working to a tight programme and the successful consultant will be expected to commit sufficient resources and skills to the project to ensure that the second-round application is submitted in summer 2021. The outline programme is:

Stages 1-2: Autumn-Winter 2020;

Stage 2 review with Heritage Fund: January 2021;

Stage 3: Winter-Spring 2021;

Planning application: Spring 2021;

Submit round 2 application: Summer 2021;

Heritage Fund decision: Autumn 2021;

Stages 4-6: 2021-2023.

Victoria Park was Portsmouth’s first public park, designed by the renowned landscape designer Alexander McKenzie. It is a fine example of a Victorian public park and contains grand monuments to international naval events, a central tree-lined avenue, monumental fountain and lodge. The project will restore McKenzie’s original design by repairing historic features, removing insensitive modern additions and restoring the performance space. New public toilets and space to support our education and volunteering programmes will be provided.

As a parks project, the Council expects the lead consultant to be a landscape architect and have provisionally allocated the following construction budgets (excluding fees but including contingency):

Landscape: GBP 350 000

Including, but not limited to: demolition of old buildings, making good of site, vehicle-grade routes, tree works, infrastructure repairs, paths, planting, drainage, entrances and play areas.

Architecture including structural and M&E: GBP 600 000

Including, but not limited to: creation of hub, repairs to existing building, repairs and new utilities, restoration work to monuments and memorials.

Total: GBP 950 000.

The design team will be expected to provide the services associated with RIBA work stages 1 to 6 across the following disciplines:

— landscape architecture,

— architecture,

— structural engineering,

— mechanical and electrical engineering,

— principal designer,

— quantity surveying,

— any other specialist services the design team expect to need to deliver the objectives.

The Council is running the procurement process in accordance with the open procedure as defined within the Public Contracts Regulations (2015). Application is via submission of complete tender bid by 31 July 2020 14.00 via the Council’s InTend eSourcing system.

The procurement programme is as follows:

• issue tender pack: 2 July 2020,

• deadline for requests for clarification: 22 July 2020 23.59,

• tender return deadline: 3 August 2020 14.00,

• (*) interviews: 10-14 August 2020,

• notification of preferred bidder: 19 August 2020,

• contract award: 1 September 2020.

(*) Interviews will be conducted via video conference. Exact dates and times will be issued via clarification in due course. Only the highest scoring tenderers will be invited to interview.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 10/09/2020
End: 29/12/2023
This contract is subject to renewal: yes
Description of renewals:

The exact term of the contract cannot be defined as it will be linked to the delivery of the project, the programme for which is under continual development. As such the dates above should only be viewed as indicative and subject to change.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Whilst a set budget of GBP 175 000 has been allocated for delivery of the required services the contract will allow for variation both above and below this figure to cover future scenarios of either scope increase or scope reduction in line with project development. The Council reserves the right to increase the scope of the contract irrespective of value in accordance with Regulation 72. (1) (e) of the Public Contracts Regulations (2015).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/08/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/08/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The successful consultant design team will be required develop proposals for capital works including:

— restoring McKenzie’s design for Victoria Park by:

• recreating the open area in the centre of the park by removing redundant and inappropriate buildings,

• restoring the grade II listed Centenary Fountain, monuments and flag pole,

• planting new trees to reinstate and formalise the central, tree-lined avenue and to provide a buffer along the southern boundary,

• recreating a performance space where the bandstand once stood;

— improving facilities so that they meet the needs of today’s users, attract more diverse audiences and cope with increased use by:

• creating a hub that includes new public toilets, an educational space focused on growing, ecology and wildlife and volunteer office and tool store,

• improving access around the park and introducing measures to reduce likelihood of flooding along southern route,

• developing a young children’s play that is sensitive to the historic character of the park,

• creating more obvious and inviting entrances,

• improving habitats, creating wildflower areas and transforming the existing aviary into a ‘wild zone’ focused on education,

• introducing recycling bins, onsite composting, water butts and other measures to improve long term environmental sustainability,

• improving park infrastructure, including fencing, paths, benches, play spaces, planting, interpretation and landscaping.

The design team will be expected to provide the services associated with RIBA work stages 1 to 6 across the following disciplines:

— landscape architecture,

— architecture,

— structural engineering,

— mechanical and electrical engineering,

— principal designer,

— quantity surveying,

— any other specialist services the design team expect to need to deliver the objectives outlined in section 3.

In addition to standard Landscape Institute, RIBA, RICS and ACE services the design team will be expected to:

— produce and maintain a detailed programme;

— produce and maintain a detailed cost plan and cash flow forecast using Heritage Fund cost categories;

— coordinate additional survey work (e.g. geotechnical testing) that will be paid for by the client;

— attend monthly team meetings in Portsmouth, along with a stage 2 review meeting with Heritage Fund;

— prepare appropriate material for internal, stakeholder and public consultation;

— liaise closely with other members of the project team and in particular use information provided by the conservation plan, activity plan and interpretation plan to inform landscape and building design work;

— lead on the preparation and submission of applications for planning and listed building consent for the landscape and architectural proposals, with input from other members of the project team;

— prepare a draft Construction Site Waste Management Plan with a focus on reuse and recycling.

In addition to standard services, key points to note for stages 4-6 include:

— the Council will organise, advertise and manage the procurement of contractors, although the team will need to provide the tender pack, pricing documents, prelims, advise on appropriate contracts and assist with evaluating tender returns;

— the Council’s legal team will prepare the contract documents for appointing contractors;

— it is particularly important to manage the contract value and programme during construction to ensure the work is delivered on time and to budget;

— project masterplan and programme;

— cost plan and cash flow;

— design work across RIBA work stages 1-6 (or equivalent) for all aspects of the project including landscape, buildings, memorials, and interpretation;

— planning and listed building applications and all supporting documents for both landscape and built proposals;

— advice to ensure compliance with CDM regulations.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/07/2020