Tender for DHSC International Freight and Logistics Solutions

Tender for DHSC International Freight and Logistics Solutions

The contracting authority is tendering a multi-lot procurement for the provision of international freight and logistics services to support the importation of medical products into the UK from international sources.

United Kingdom-London: Transport services (excl. Waste transport)

2020/S 247-615613

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Department of Health and Social Care
Postal address: 39 Victoria Street
Town: London
NUTS code: UKI32 Westminster
Postal code: SW1H 0EU
Country: United Kingdom
E-mail: InternationalFreightProcurement@dhsc.gov.uk
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-of-health-and-social-care
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health-and-social-care

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://health.atamis.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://health.atamis.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://health.atamis.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DHSC International Freight and Logistics Solutions

 

II.1.2)Main CPV code

60000000 Transport services (excl. Waste transport)

II.1.3)Type of contract

Services

II.1.4)Short description:

The contracting authority is tendering a multi-lot procurement for the provision of international freight and logistics services to support the importation of medical products into the UK from international sources. This will be zero-volume commitment contract. Each contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract. The total contract value for year 1 will be GBP 96 000 000, with the option to increase contract value in the event that the contract is extended. Any increases in contract value will be in line with Public Contract Regulations 2015.

 

II.1.5)Estimated total value

Value excluding VAT: 96 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Air Freight Charters

 

Lot No: 1

II.2.2)Additional CPV code(s)

60423000 Air-charter services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The Department of Health and Social Care (DHSC) intends to contract an international freight service provider for the provision of air freight services to enable the movement of goods including, but not limited to: PPE and T&T kits from the factory gate to distribution facilities in the UK. The current PPE and T&T air solution specifically relates to freight movements from China to the UK, but the scope of the contract awarded to the successful bidder will not be limited to these geographies. The contract will not be an exclusive arrangement covering all future international air charter requirements for the authority, but there is considered to be a strong possibility of urgent requirements for freight movements from global geographies outside South East Asia over the duration of the contract which may be sourced under this contract. This procurement covers international air freight charter activity to cover March 2021 to March 2022 with potential to extend for a further year. Air Freight Charter in this procurement lot refers only to the management of charter bookings. All wraparound services required as part of the end-to-end solution including ground handling, customs services and further freight movement will be delivered by the Lot 2 Supplier. The authority is seeking organisations to provide outsourced managed services for international air freight charter. The successful organisation’s primary objective is to manage the end to end process of securing and booking air charter to be utilised by DHSC and their suppliers, not including wraparound services. The successful organisation will hand over charter booking to the authority’s selected air freight and ground handling service. Both Lot 1 and 2 providers will work to the authority’s given schedule to optimise import of freight into the UK. The successful organisation will be required to mobilise a fully staffed operation, running on a 24/7/365 basis, working in direct contact with DHSC’s freight teams, producers and other third party organisations as required.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/03/2021
End: 22/03/2022
This contract is subject to renewal: yes
Description of renewals:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Road Freight Services

 

Lot No: 5

II.2.2)Additional CPV code(s)

60100000 Road transport services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The Department of Health and Social Care (DHSC) intends to run a tender for the provision of outsourced managed services for international road freight, incorporating fully managed ‘end-to-end’ road freight logistics solutions. The scope of this procurement may also include goods movement from an origin within the United Kingdom. The successful organisation will work to the authority’s given schedule to optimise import of freight into the UK. The successful organisation will be required to mobilise a fully staffed operation, running on a 24/7/365 basis, working in direct contact with DHSC’s freight teams, manufacturers and other third party organisations as required.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/02/2021
End: 22/02/2022
This contract is subject to renewal: yes
Description of renewals:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Rail Freight Services

 

Lot No: 4

II.2.2)Additional CPV code(s)

60200000 Railway transport services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The Department of Health and Social Care (DHSC) intends to run a tender for the provision of outsourced managed services for international sea freight, incorporating co-ordination of ‘end-to-end’ sea freight logistics solutions. The successful organisation will work to the authority’s given schedule to optimise import of freight into the UK. The successful organisation will be required to mobilise a fully-staffed operation, running on a 24/7/365 basis where required, working in direct contact with DHSC’s freight teams, manufacturers and other third party organisations as required. The Departments logistical arrangements in some countries may utilise intermediary warehousing facilities. The successful organisation may be responsible for the ex works and/or ex warehouse collection of goods to the warehouse and then separately later arranging container loading and collection from the warehouse and transportation to the port upon receipt of a shipping instruction from the authority.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/02/2021
End: 22/02/2022
This contract is subject to renewal: yes
Description of renewals:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sea Freight Services

 

Lot No: 3

II.2.2)Additional CPV code(s)

63520000 Transport agency services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The Department of Health and Social Care (DHSC) intends to run a tender for the provision of outsourced managed services for international sea freight, incorporating co-ordination of ‘end-to-end’ sea freight logistics solutions. The successful organisation will work to the Departments given schedule to optimise import of freight into the UK, and will be required to mobilise a fully staffed operation, running on a 24/7/365 basis where required, working in direct contact with DHSC’s freight teams, manufacturers and other third party organisations as required. The successful organisation must have partner logistic companies or established presence in China and SE Asia and scope to provide global logistics solutions. The Departments logistical arrangements in some countries may utilise intermediary warehousing facilities. The successful organisation may be responsible for the ex works and/or ex warehouse collection of goods to the warehouse and then separately later arranging container loading and collection from the warehouse and transportation to the port upon receipt of a shipping instruction from the authority.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/02/2021
End: 22/02/2022
This contract is subject to renewal: yes
Description of renewals:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Air Freight and Ground Handling Services

 

Lot No: 2

II.2.2)Additional CPV code(s)

63000000 Supporting and auxiliary transport services; travel agencies services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The Department of Health and Social Care (DHSC) is seeking organisations to provide outsourced managed services for international air freight, incorporating fully managed ‘end-to-end’ air freight logistics solutions, not including air charter operations. The successful organisation will work with the authority’s Air Charter Service under lot 1 and carriers from any destination the authority requires chartered aircraft. They will work to given flight schedule to optimise import of freight into the UK. The successful organisation will also be responsible for ad-hoc worldwide air freight imports. Again, providing a full end to end solution, but inclusive of securing air capacity where volumes are not significant or regular to require charter services. The successful organisation will be required to mobilise a fully staffed operation, running on a 24/7/365 basis where required, working in direct contact with DHSC’s freight teams, producers and other third party organisations as required. The Departments logistical arrangements in some countries may utilise intermediary warehousing facilities. The successful organisation may be responsible for the ex works and/or ex warehouse collection of goods to the warehouse and then separately later arranging container loading and collection from the warehouse and transportation to the airhead upon receipt of a shipping instruction from the authority.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/03/2021
End: 22/03/2022
This contract is subject to renewal: yes
Description of renewals:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract will be for an initial 12-month period with an option to extend for up to a further 12 months in multiples of 3-month increments. The authority will inform the successful supplier no less than 3 months before end of contract term on any decision to extend the contract.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

This will be covered in the relevant contractual schedule.

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 232-573898

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/01/2021
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 14/05/2021

IV.2.7)Conditions for opening of tenders

Date: 14/01/2021
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

The contracting authority intends to use the Department of Health and Social Care Atamis eTendering system to manage the tender. Information relating to the tender is available within Atamis. Select this link to access the Atamis system: https://health-family.force.com/s/Welcome Select ‘Opportunities’ and then select the DHSC International Freight and Logistics Solutions opportunity. A document that sets out the process can be selected from the opportunity at the ‘View Documents’ area. If you wish to register an interest, if you have not done so already, register your organisation as a supplier from here https://health-family.force.com/s/Welcome Once registered, press the ‘Register Interest’ to login and register your interest. Once you have registered your interest, you may submit clarification requests. Correspondence must be through Atamis. The deadline for clarification questions is 5 January 2021.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Internet address: https://www.gov.uk/courts-tribunals

VI.4.2)Body responsible for mediation procedures

Official name: High Court
Postal address: 39 Victoria Street
Town: London
Postal code: SW1H 0EU
Country: United Kingdom
Internet address: https://www.gov.uk/government/organisations/department-of-health-and-social-care

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

There will be a waiting period of at least 10 days following contract award in which the contract cannot be signed. This is the period in which a party may initiate a review procedure. Notifications of results of tenders are projected for issue on 29 January 2021, with a 10 day stand still period projected to run until 8 February 2021. These dates are indicative.

 

VI.5)Date of dispatch of this notice:

14/12/2020