Tender for Digital Interview Recording Solution 2019

Tender for Digital Interview Recording Solution 2019

The City of London Corporation invites tenders for the provision of a digital interview recording solution for the City of London Police.

United Kingdom-London: Apparatus for sound, video-recording and reproduction

2019/S 181-440984

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Mayor and Commonalty and Citizens of the City of London, City of London Corporation
Guildhall
London
EC2P 2EJ
United Kingdom
Telephone: +44 2076063030
E-mail: Siobhan.flynn@cityoflondon.gov.uk
NUTS code: UKI
Internet address(es):Main address: www.cityoflondon.gov.uk

Address of the buyer profile: www.capitalsourcing.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalsourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalsourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Digital Interview Recording Solution

II.1.2)Main CPV code

32330000

II.1.3)Type of contract

Services

II.1.4)Short description:

The City of London Corporation (the City) invites tenders for the provision of a digital interview recording solution for the City of London Police (CoLP).

The contract scope shall contain both the software and hardware required for a digital interview solution as well as all required support and maintenance throughout the term of the contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The City of London requires a complete upgrade to CoLPs existing interview recording solution. The requirement is to provide all supplies (hardware and software), services and if necessary, works, to install digital interview recording equipment in 7 interview rooms. This contract will also include the provision for 20 portable devices. The solution will be capable of capturing in high quality, all audio and video during interviews carried out by the Force in the course of its business. The contract will be for an initial term of 3 years with the option to extend for a further 2 years in annual increments subject to good contractual performance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 425 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of 3 years with the option to extend for a further 2 years in annual increments subject to good contractual performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Any questions relating to this procurement must be made via the correspondence area in the Capital e-Sourcingsystem..

The proposed contract opportunity is a single identifiable service which would offer no commercial or operational benefits if it was divided into lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 21/10/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (www.capitalesourcing.com). The estimated value given is 425 000 GBP which will be for the full duration of the contract including the maximum extensions and any one off/upfront costs.

This procurement process is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url:www.capitalesourcing.com) and being run under the open procedure (a 1 stage process), which includes the core elements of the standard selection questionnaire (SQ).

Suppliers will need to register an interest on the system and submit a tender submission as per dates given, registration is free. Tenderers cannot submit after the return deadline.

The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award or to award only part of the opportunity described in this notice.

If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.

The procurement process that will apply to the services is specified in the procurement documents accordingly.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales, Royal Courts of Justice
The Strand
London
United Kingdom
Telephone: +44 20794760000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

High Court of England and Wales, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.5)Date of dispatch of this notice:

17/09/2019