Tender for Digital Interview Recording Solution 2019
The City of London Corporation invites tenders for the provision of a digital interview recording solution for the City of London Police.
United Kingdom-London: Apparatus for sound, video-recording and reproduction
Section I: Contracting authority
I.1)Name and addresses
Telephone: +44 2076063030
NUTS code: UKI
I.4)Type of the contracting authority
Section II: Object
Digital Interview Recording Solution
II.1.2)Main CPV code
II.1.3)Type of contract
The City of London Corporation (the City) invites tenders for the provision of a digital interview recording solution for the City of London Police (CoLP).
The contract scope shall contain both the software and hardware required for a digital interview solution as well as all required support and maintenance throughout the term of the contract.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The City of London requires a complete upgrade to CoLPs existing interview recording solution. The requirement is to provide all supplies (hardware and software), services and if necessary, works, to install digital interview recording equipment in 7 interview rooms. This contract will also include the provision for 20 portable devices. The solution will be capable of capturing in high quality, all audio and video during interviews carried out by the Force in the course of its business. The contract will be for an initial term of 3 years with the option to extend for a further 2 years in annual increments subject to good contractual performance.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
The contract will be for an initial term of 3 years with the option to extend for a further 2 years in annual increments subject to good contractual performance.
II.2.13)Information about European Union funds
Any questions relating to this procurement must be made via the correspondence area in the Capital e-Sourcingsystem..
The proposed contract opportunity is a single identifiable service which would offer no commercial or operational benefits if it was divided into lots.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (www.capitalesourcing.com). The estimated value given is 425 000 GBP which will be for the full duration of the contract including the maximum extensions and any one off/upfront costs.
This procurement process is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url:www.capitalesourcing.com) and being run under the open procedure (a 1 stage process), which includes the core elements of the standard selection questionnaire (SQ).
Suppliers will need to register an interest on the system and submit a tender submission as per dates given, registration is free. Tenderers cannot submit after the return deadline.
The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award or to award only part of the opportunity described in this notice.
If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.
The procurement process that will apply to the services is specified in the procurement documents accordingly.
Telephone: +44 20794760000
The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.4)Service from which information about the review procedure may be obtained
Telephone: +44 20794760000
VI.5)Date of dispatch of this notice: