Tender for Digital Interview Recording Solution

Tender for Digital Interview Recording Solution

The City of London Corporation invites Tenders for the provision of a Digital interview recording solution for the City of London Police.

United Kingdom-London: Apparatus for sound, video-recording and reproduction

2018/S 156-357928

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of London Corporation acting in its capacity as the City of London Police Authority
United Kingdom
Telephone: +44 2076063030
E-mail: David.Scott@cityoflondon.gov.uk
NUTS code: UKI31
Internet address(es):Main address: www.cityoflondon.gov.uk

Address of the buyer profile: www.capitalesourcing.com

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Digital Interview Recording Solution

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The City of London Corporation (the City) invites Tenders for the provision of a Digital interview recording solution for the City of London Police. (CoLP).

The contract scope shall contain both the software and hardware required for a Digital interview solution as well as all required support and maintenance throughout the term.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI31

II.2.4)Description of the procurement:

The City of London requires a complete upgrade to its existing interview recording solution. The requirement is to provide all supplies (hardware and software), services and if necessary, works, to install Digital Interview Recording equipment in 7 interview rooms. This contract will also include the provision for 20 portable devices.. The Solution will be capable of capturing in high quality, all audio and video during interviews carried out by the Force in the course of it’s business. The contract will be for an initial term of 3 years with the option to extend for a further 2 years subject to good contractual performance.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Price / Weighting: 50
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

3 year initial term with the option to extend for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/10/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tendering exercise is being undertaken using the Electronic tendering system ‘CapitaleSourcing’ (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions and any upfront costs. The estimated annual contract value is therefore 30 000 GBP for evaluation purposes only.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
The Strand
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: