Tender for Digital Video Archive System
Digital Video and Audio Recording, Storing and Archive System.
United Kingdom-Edinburgh: Video recording or reproducing apparatus
2015/S 096-173652
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Contact point(s): Procurement Services
For the attention of: Linda Stewart
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
E-mail: procurement@scottish.parliament.uk
Fax: +44 1313486621
Internet address(es):
General address of the contracting authority: http://www.scottish.parliament.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
Electronic access to information: https://in-tendhost.co.uk/scottishparliament/aspx/Home
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/scottishparliament/aspx/Home
Further information can be obtained from: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Contact point(s): Procurement Services
For the attention of: Linda Stewart
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
E-mail: procurement@scottish.parliament.uk
Fax: +44 1313486621
Internet address: http://www.scottish.parliament.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Purchase
Main site or location of works, place of delivery or of performance: Scottish Parliament, Edinburgh, EH99 1SP, Scotland, UK.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
It is therefore seeking a contractor for the provision and maintenance of a digital video and audio recording, storing and archive system. The following is an indication of the potential elements required during the contract period.
— Decommissioning,
— Provision of all hardware and software,
— Installation/Implementation,
— Training,
— Documentation,
— Maintenance/Support,
— System enhancements – both hardware and software.
The SPCB does not give any guarantee to what will be purchased and the quantity during the contract period.
It is vital that the Contractor can demonstrate that it has experience in providing a digital video and audio recording, storage and archiving system that provides files capable of being delivered to Broadcasting organisations.
Also Contractors must be able to demonstrate that it has experience in providing audio recording, storage and archiving system in a Parliamentary or other Legislative environment where transcription is provided.
II.1.6)Common procurement vocabulary (CPV)
32333000, 32300000, 32353000, 72260000, 48822000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.2)Information about options
Description of these options: The maintenance of the system will be required for 5 years from the Brought Into Service (BIS) date, with the option of extending the contract for a period up to 60 months at the sole discretion of the SPCB. The SPCB may also require system enhancements, software upgrades, spare parts and other associated goods/services during the contract term.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Stage payments will be linked to the successful delivery of key milestones.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 227-400521 of 25.11.2014
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Date: 15.6.2015 – 13:00
Place:
using the Scottish Parliament’s electronic e-procurement system.
Section VI: Complementary information
VI.3)Additional information
The SPCB has adopted an electronic system for managing the tendering process – ‘In-tend’.
Documentation for this contract will be issued and collected electronically via the “Current tenders” tab on the e-tendering website: https://in-tendhost.co.uk/scottishparliament
For guidance on how to download these documents please use the help facility through the e-procurement website (address as above).
For further assistance on using the e-tendering website please contact Procurement on +44 131 348 6620.
The SPCB does not commit to letting a contract for all or any of the requirements listed. The SPCB will not be liable for any costs incurred by those expressing interest in or tendering for this contract. Any contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts. As part of the SPCB responsibilities under the Freedom of Information (Scotland) Act 2002, the SPCB may be required to disclose information provided by you in relation to this requirement, to anyone who makes a request under the Act. The SPCB provided no guarantee of the volume or the value of business that may be
procured from the contract throughout its term.
(SC Ref:342777).
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: