Tender for Domestic Ironmongery

Tender for Domestic Ironmongery

The supplier will provide Domestic Architectural Ironmongery to the repairs and maintenance departments of Sandwell MBC. A trade counter facilitiy or guaranteed 24 hour delivery service must be available.

UK-Oldbury: Ironmongery

2013/S 024-037158

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Roway Lane
Contact point(s): Purchasing
B69 3ES Oldbury
UNITED KINGDOM
Telephone: +44 1215696088
E-mail: wendy_jones@sandwellhomes.org.uk
Fax: +44 1215692981

Internet address(es):

General address of the contracting authority: www.sandwellhomes.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SHS 27 – Domestic Ironmongery
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The supplier will provide Domestic Architectural Ironmongery to the repairs and maintenance departments of Sandwell MBC. A trade counter facilitiy or guaranteed 24 hour delivery service must be available.
II.1.6)Common procurement vocabulary (CPV)

44316000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Approximate annual spend – 142,000 GBP.
Contract is for 24 months with a possible 12 month extension.
Please note: Due to the size of the contract companies applying must have a miniumum annual turnover of 200,000.00 GBP to be considered.
Estimated value excluding VAT: 426 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A trade counter facilitiy within 5 miles of post code B69 3ES or guaranteed 24 hour delivery service must be available.
A vist to our Stores facilities in Oldbury West Midlands to view stock items must be made.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As part of this tendering process Sandwell Homes will assess each contractors Financial Standing by obtaining a financial report on your company from a business information service provider Dun and Bradstreet Ltd. The Report will be obtained using the company registration number you indicate in the Pre Qualification Questionnaire. If necessary a report will also be made on your parent company.
The levels of insurance cover required for this agreement are as follows Public Products Liability Cover 5 Million per claim. Employers Liability Cover 5 Million per claim.
Minimum level(s) of standards possibly required: Please note: Due to the size of the contract companies applying must have a miniumum annual turnover of 200,000.00 GBP to be considered.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Average Annual Manpower
Quality Assurance
Previous Services and Supplies Contracts
List of Deliveries in the last 3 years
Minimum level(s) of standards possibly required:
Parts supplied will conform to appropriate BS/EN Standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire Applicants whom meet the defined minimum selection criteria and whom achieve the six highest benchmark scores. The scored criteria is the Dun and Bradstreet Risk Rating and Failure Score and the Quality Management System and References all as described in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SHS 27 Domestic Ironmongery.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.3.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.3.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

If you are interested in participating in this tender exercise you will need to contact Sandwell MBC on the contact points given to express your interest no later than Friday 1.3.2013 the Pre Qualification Questionnaire will then be forwarded to you and must be returned to the designated address no later than Tuesday 2.4.2013.
If you have any technical queries relating to the contract please contact Wendy Jones on +44 1215696098.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

31.1.2013