Tender for Domestic Removals with Delivery to Storage

West Lothian Council has a requirement for a domestic removal and storage service for the belongings of people in temporary accommodation.

United Kingdom-Livingston: Storage and warehousing services

2015/S 113-205098

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Lothian Council
West Lothian Civic Centre, Howden South Road
For the attention of: Pauline Walker
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281812
Fax: +44 1506281325

Internet address(es):

General address of the contracting authority: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: West Lothian Council
West Lothian Civic Centre, Howden South Road
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281812
Fax: +44 1506281325
Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: West Lothian Council
West Lothian Civic Centre, Howden South Road
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281812
Fax: +44 1506281325
Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Tenders or requests to participate must be sent to: West Lothian Council
West Lothian Civic Centre, Howden South Road
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281812
Fax: +44 1506281325
Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Domestic Removals with Delivery to Storage.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: West Lothian Council.

NUTS code UKM28

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

West Lothian Council has a requirement for a domestic removal and storage service for the belongings of people in temporary accommodation.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code Project_4039 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

63120000, 98392000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 50 000 and 75 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CC5277

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.7.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

21.7.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 21.7.2015 – 10:00

Place:

Electronic Tender, Civic Centre, West Lothian.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The tender documents can only be obtained by registering on the following website: https://www.publictendersscotland.publiccontractsscotland.gov.ukThese documents CANNOT be obtained by registering an interest on this website. The button to register your interest on this website does not alert the publisher of the tender of your interest.

Freedom of Information
Nothing in the tender shall preclude the Council from making public, under the Freedom of Information (Scotland) Act 2002(‘FOISA’) and/or the Environmental Information (Scotland) Regulations 2004 (‘EIRS’) or otherwise, details of all matters relating to this ITT and responses thereto unless such details fall within an exemption under FOISA and/or EIRS as may be applicable at the discretion of the Council and the Council (at its sole discretion) consider that such exemption shall apply, and (in respect of commercially sensitive information only) a Bidder has advised the Council in writing that disclosure of specified information would or would be likely to substantially prejudice the commercial interests of any person (including but not limited to the Bidder or the Council).
(SC Ref:398152).
II.2.1)
Total quantity or scope:
Estimated annual value: range between 50 000 and 75 000 GBP.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

West Lothian Council
West Lothian Civic Centre, Howden South Road
EH54 6FF Livingston
UNITED KINGDOM
E-mail: pauline.walker@westlothian.gov.uk
Telephone: +44 1506281812

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts (Scotland) Regulations 2012 the Contracting Authority will incorporate a minimum of 10 calendar day standstill period before entering into the contract at the point information on the award of contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court of the Court of Session in Scotland. Where a contract has not been entered into the Court may order the setting aside of the contract award decision or order the Authority to amend any documents and may award damages. If the contract has already been entered into when the appeal is lodged, the Court may only award damages unless satisfied that one of the prescribed grounds for ineffectiveness applies. Any action must be brought promptly (generally within 3 months).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.6.2015