Tender for Drainage Maintenance Services

Tender for Drainage Maintenance Services

Scheduled and reactive drainage maintenance services at TfL operational sites.

United Kingdom-London: Drainage system

2013/S 160-280111

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road London
Contact point(s): https://eprocurement.tfl.gov.uk/epps/home.do
For the attention of: Mark Etherington
SE1 8NJ London
E-mail: marketherington@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

tfl_scp_000787: Drainage Maintenance Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

scheduled and reactive drainage maintenance services at TfL operational sites.
II.1.6)Common procurement vocabulary (CPV)

44163112, 90733500, 45232451, 90733800, 90440000, 90450000, 90900000, 90410000, 90430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Transport for London (TfL) requires a Service Provider to provide drainage cleaning and maintenance services on both a planned scheduled and reactive basis. The sites for the provision of the service shall include (but not be limited to), bus stations, Dial a Ride depots and Victoria Coach Station. The scope of this notice includes the provision of the service to any part of TfL or its subsidiaries. TfL reserve the right to award this work through other existing available agreements, should this proven to be the most economically advantageous option. The work is to be offered as a single lot and prospective Service Providers must have the capability for all work described. Site requirements vary depending on the scale, type of assets and operational use of the sites involved. Full details of the sites and assets, along with the required frequencies of maintenance will be provided at Invitation to Negotiate (ITN) stage.
The services required include:
– jetting/cleaning of foul and surface water lines (including linear and beaney kerb drainage)
– emptying and cleaning of gullies, catchpits and soakaway areas
– electro-mechanical rodding
– petrol interceptor maintenance: Removal of hydro-carbons and refilling of interceptors
– Septic Tank/Cesspool – emptying and cleaning.
In addition to a scheduled service provision of maintenance for these elements, the Service Provider shall also provide a comprehensive set of call out charges for use where reactive maintenance of drainage systems is necessary.
The Service Provider shall be required to produce HSE risk assessments of the type specified by the Authority prior to conducting work on site. The Service Provider shall be obliged to establish a reporting system to include details of the scheduled maintenance that is conducted. This will include the details on the waste produced as well as the amounts recycled. The Service Provider shall also be responsible for updating and maintaining a site specific asset register for the duration of the contract.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.2.2014 Completion 1.2.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

details will be provided in the Invitation to Tender documentation. A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

details will be provided in the Invitation to Tender documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

the contracting authority shall require that any contract (s) awarded will be entered into by a single entity on behalf of the successful candidate(s).
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: to be considered for the project you must first complete the PQQ condition of participation. To express an interest in this tender, the company needs to be registered on the eSourcing portal. It is important that suppliers do not register more then once so please read carefully the instructions on the home page before proceeding with a registration. There may be a mixture of online & offline actions for you to perform. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: interested parties will be required to undergo assessment via a prequalification questionnaire and ITN if invited at a later stage
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

23.8.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years
VI.2)Information about European Union funds
VI.3)Additional information:

the procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by London Bus Services Limited/Victoria Coach Station Ltd/London Buses Ltd/ but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. TfL reserve the right to award this work through other existing available agreements, should this proven to be the most economically advantageous option. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into. The Utililities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.8.2013