Tender for E Sourcing / E Tendering Software

Tender for E Sourcing / E Tendering Software

This requirement is to produce a Framework Agreement with a number of providers to provide web based systems that gives access to contracting authorities as listed to e tendering tools, support and services.

UK-Sheffield: Procurement software package

2013/S 037-058743

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North of England NHS Commercial Procurement Collaborative
Don Valley House, Savile Street East
Contact point(s): Procurement Specialist – Corporate
For the attention of: Gail Humphreys
S4 7UQ Sheffield
UNITED KINGDOM
E-mail: gail.humphreys@noecpc.nhs.uk

Internet address(es):

General address of the contracting authority: www.noecpc.nhs.uk

Further information can be obtained from: North of England Commercial Procurement Collaborative
Don Valley House, Savile Street East
For the attention of: Nicola Atkinson
S4 7UQ Sheffield
UNITED KINGDOM
E-mail: nicola.atkinson@noecpc.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Noe CPC
Don Valley House, Savile Street East
S4 7UQ Sheffield
UNITED KINGDOM

Tenders or requests to participate must be sent to: North of England Commercial Procurement Collaborative
Don Valley House, Savile Street East
For the attention of: Nicola Atkinson
S4 7UQ Sheffield
UNITED KINGDOM
E-mail: nicola.atkinson@noecpc.nhs.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North of England Commercial Procurement Collaborative
Don Valley House, Savile Street East
S4 7UQ Sheffield
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

E Sourcing / E Tendering Solution
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreementDuration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 30 000 and 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

This requirement is to produce a Framework Agreement with a number of providers to provide web based systems that gives access to contracting authorities as listed to e tendering tools, support and services.
The e sourcing/e tendring solution will be required to operate and be complaint for both above and below the OJEU thresholds and will need to be flexible to accommodate both the EU procurement regulation requirements and individual NHS organisations standing financial instructions.
The systems proposed will need to be intuitive and easy to use, enable secure tendering processes to take place electronically with audit trails and messaging systems to support the processes. Help and guidance should be included within the portal.
II.1.6)Common procurement vocabulary (CPV)

48490000, 48470000, 48311100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Contract can be extended up to a further 24 months in 12 month increments.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Esourcing/e tendering tool including evaluations with E auctions as an option only

1)Short description

Max of 4 suppliers per lot.
The e sourcing/e tendering solution will be required to operate and be complaint for both above and below the OJEU thresholds and will need to be flexible to accommodate both the EU procurement regulation requirements and individual NHS organisations standing financial instructions.
The systems proposed will need to be intuitive and easy to use, enable secure tendering processes to take place electronically with audit trails and messaging systems to support the processes. Help and guidance should be included within the portal.
Must be easy and intuitive for both suppliers and buyers to operate, enable sharing of documentation on a restricted basis and open basis, merging of responses, automatic scoring where appropriate, mass upload and download of documents, support various document types i.e. word, excel, pdf etc. Variable access rights for users including administrative rights to enable some level of management independent of the supplier.
2)Common procurement vocabulary (CPV)

48490000, 48311100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Contract Management and Vendor management with the option to undertake further competitions against awarded framework contracts

1)Short description

Max of 4 suppliers per lot.
The contract management and vendor management solution will be required to be flexible to accommodate both the EU procurement regulation requirements and individual NHS organisations standing financial instructions.
The systems proposed will need to be intuitive and easy to use, enable secure holding of information and assist with management of contract renewals and vendor performance. Help and guidance should be included within the portal.
Must be easy and intuitive for both suppliers and buyers to operate, enable sharing of documentation on a restricted basis and open basis, mass upload and download of documents, support various document types i.e. word, excel, pdf etc. Variable access rights for users including administrative rights to enable some level of management independent of the supplier.
2)Common procurement vocabulary (CPV)

48490000, 48311100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Enhanced/complex tender evaluation and award with colloraborative/remote evaluator options

1)Short description

Max of 4 suppliers per lot.
The enhanced/complex tender evaluation and award solution will be required to operate and be complaint for both above and below the OJEU thresholds and will need to be flexible to accommodate both the EU procurement regulation requirements and individual NHS organisations standing financial instructions.
The systems proposed will need to be intuitive and easy to use, enable secure evaluation processes to take place electronically with audit trails and messaging systems to support the processes. Help and guidance should be included within the portal.
Must be easy and intuitive for both buyers and communities of evaluators to operate, enable sharing of documentation on a restricted basis and open basis, automatic and manual scoring where appropriate, mass upload and download of documents or extracts of documents, support various document types i.e. word, excel, pdf etc. Variable access rights for users including administrative rights to enable some level of management independent of the supplier.
2)Common procurement vocabulary (CPV)

48490000, 48311100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: E auction only – including support packages

1)Short description

Max of 4 suppliers per lot.
The e auction solution will be required to operate and be complaint for both above and below the OJEU thresholds and will need to be flexible to accommodate both the EU procurement regulation requirements and individual NHS organisations standing financial instructions.
The systems proposed will need to be intuitive and easy to use, enable secure auctioning of commercial responses electonically with audit trails and messaging systems to support the processes. Help and guidance should be included within the portal.
Must be easy and intuitive for both suppliers and buyers to operate.
Support services such as training, manageing the process, consultaion etc is to avail able in flexible forms to meet the end users needs on a range on complex projects.
2)Common procurement vocabulary (CPV)

48470000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days nett.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bids by groups or consortia of economic operators are permitted. However, the member organisations of NOE CPC reserve the right to require groupings or consortia of economic operators if they are the successful bidder to take a particular legal form in order to contract for this contract opportunity or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates may be disqualified who do not respond in accordance with the format and instructions of this requirement. Please email Nicola Atkinson for the full PQQ/MOI document which sets out the instructions and criteria for participating in this requirement. Email – nicola.atkinson@noecpc.nhs.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the MOI/PQQ.
Minimum level(s) of standards possibly required: As set out in the MOI/PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the MOI/PQQ.
Minimum level(s) of standards possibly required:
As set out in the MOI/PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 12
Objective criteria for choosing the limited number of candidates: As set out in the MOI/PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CRE00138.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.3.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 13.5.2013 – 16:00
Place:Leeds.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Chief Executive and Chief Financial officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

NOE CPC is a procurement collaborative hosted by Leeds and York Partnership NHS Foundation Trust, acting as an agent on behalf of its member organisations.
The NOE CPC reserves the right not to award a contract and is not liable for any procurement costs incurred by bidders undertaking this tender activity.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.2.2013