Tender for e-Tourism Platform
Provision of an e-tourism platform for Destination Staffordshire.
United Kingdom-Stafford: Web page editing software package
Section I: Contracting authority
Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: John Tapsell
ST16 2DH Stafford
Telephone: +44 1785854651
Fax: +44 1785854660
General address of the contracting authority: www.staffordshire.gov.uk
Address of the buyer profile: www.staffordshire.gov.uk/business/procurement/etendering/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 13: Advertising services
NUTS code UKG2
A modified publication timescale is being used, with submissions being required by the date specified below.
The Partnership wishes to appoint Providers with relevant experience and skills to provide an e-tourism platform at competitive rates, but with a quality and expertise demanded by the membership, providing the maximum consumer exposure for the Destination and for the partners. Tenders will be evaluated according to the criteria outlined, but essentially, the successful Providers will be those which most clearly evidence experience of ICT relating to the tourism sector, with plans which appear to have the maximum impact and those that can show best value for money.
48224000, 79342000, 48211000, 72000000
The local authority partners are: Cannock Chase District Council, Lichfield District Council, Newcastle-under-Lyme Borough Council, Staffordshire Moorlands District Council, Stafford District Council, Tamworth Borough Council, South Staffordshire District Council, Stoke-on-Trent City Council and Staffordshire County Council. Staffordshire County Council is acting as the lead and sole authority for this procurement.
Estimated value excluding VAT: 240 000 GBP
Description of these options: Initial period 1st November 2013 to 31st October 2015 with an option to extend by 2 x 12 months to 31st October 2017.
Section III: Legal, economic, financial and technical information
Financial checks will be undertaken for economic operators using one or more of the Councils current financial assessors, n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Any economic operator being given an above average/higher than average risk rating or poorer, by one or more of the assessors used, may be rejected.
It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the ITT. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last three years.
Minimum level(s) of standards possibly required: The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 million GBP
Employers Liability 5 million GBP
Professional Indemnity 2 million GBP
Section IV: Procedure
Prior information notice
Notice number in the OJEU: 2013/S 33-052189 of 15.2.2013
Payable documents: no
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Limited to Members of County Council staff
Section VI: Complementary information
Estimated timing for further notices to be published: 18 months if extendsion not utilised. 42 months if extension option is taken.
Reference to project(s) and/or programme(s): This project is funded through the European Regional Development Fund (ERDF)
Destination Staffordshire is a partnership (a Destination Management Partnership or Organisation (DMP or DMO) of public and private sector organisations engaged with the tourism industry, formed 7 years ago with the purpose of developing the size and value of the tourism industry in Staffordshire.
The Partnerships area of concern and activity is the promotion and coordination of the Staffordshire visitor economy for the benefit of its private sector members, i.e. businesses operating in the various parts of the tourism industry in Staffordshire, e.g. accommodation providers, attractions, food & drink providers, and for the benefit of the prosperity of Staffordshire and its residents as a whole.
The local authority partners are: Cannock Chase District Council, Lichfield District Council, Newcastleunder-Lyme Borough Council, Staffordshire Moorlands District Council, Stafford District Council, Tamworth Borough Council, South Staffordshire District Council, Stoke-on-Trent City Council and Staffordshire County Council.
Destination Staffordshire works through a Board formed of private sector businesses and the partner local authorities and devolves the workload down to a series of sub-groups, again formed of private and public sector partners and each allocated a particular area of activity within which they are charged to devise strategy and encourage engagement to secure the widest possible implementation.
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/
2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk). On the main page click suppliers then (new user) register links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using keywords, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender. If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice.
On failure to reach this contact, please immediately email the nature of the difficulty to firstname.lastname@example.org
Staffordshire County Council
Body responsible for mediation procedures
Internet address: http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer also to details in section VI.3 Additional Information
VI.5)Date of dispatch of this notice:9.9.2013