Tender for Education Case Management System

Tender for Education Case Management System

CEF’s Education case management services are currently due to expire at the end of March 2022. This provides the Council with the opportunity to assess what systems the market has to offer.

United Kingdom-Oxford: Software package and information systems

2020/S 031-073689

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Oxfordshire County Council
Postal address: 3rd Floor County Hall
Town: Oxford
NUTS code: UKJ14
Postal code: OX1 1ND
Country: United Kingdom
Contact person: Mr Martin Hall
E-mail: martin.hall@oxfordshire.gov.uk
Telephone: +44 7889164706
Internet address(es):Main address: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.oxfordshire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=f9d1c906-1d4c-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=f9d1c906-1d4c-ea11-80ff-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Education case management for local authority

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Education Case Management System and Related Services for Oxfordshire County Council

Reference number: DN463549

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

CEF’s Education case management services are currently due to expire at the end of March 2022. This provides the Council with the opportunity to assess what systems the market has to offer in an open and fair way and procure and implement a best-fit system before the contract comes to an end. The scope of this tender encompasses education management (including integration with schools’ software), early years, and SEND case management and children’s education finance management functionality. Along with the core case management systems implementation, there is a fundamental requirement to seamlessly integrate those solutions with OCC’s existing systems for: children’s social care and early help; accounts payable and card payments; geographic information system; contract management and bus passes; and to be able to query/accept feeds from the DfE and Ofsted. This level of integration will provide users across all relevant services the important information they need, whilst reducing the number of different applications that they are required to use, creating improved working dynamics and efficiency. Specific requirements are detailed in the correspondent sections of the ITT documentation.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

CEF’s Education case management services are currently due to expire at the end of March 2022. This provides the Council with the opportunity to assess what systems the market has to offer in an open and fair way and procure and implement a best-fit system before the contract comes to an end. The scope of this tender encompasses education Management (including integration with schools’ software), early years, and SEND case management and children’s education finance management functionality. Along with the core case management systems implementation, there is a fundamental requirement to seamlessly integrate those solutions with OCC’s existing systems for: children’s social care and early help; accounts payable and card payments; geographic information system; contract management and bus passes; and to be able to query/accept feeds from the DfE and Ofsted. This level of integration will provide users across all relevant services the important information they need, whilst reducing the number of different applications that they are required to use, creating improved working dynamics and efficiency. Specific requirements are detailed in the correspondent sections of the ITT documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 82
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/04/2020
Local time: 12:15
Place:

Opened by nominated procurement officer via Councils procurement portal.

Information about authorised persons and opening procedure:

Opened by nominated procurement officer via Councils procurement portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Oxfordshire County Council
Postal address: County Hall New Road
Town: Oxford
Postal code: OX1 1ND
Country: United Kingdom
E-mail: martin.hall@oxfordshire.gov.uk
Telephone: +44 7880164706
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/02/2020