Tender for Electrical Installation Work

Tender for Electrical Installation Work

All properties will remain occupied throughout the works and the existing systems may only be removed when the replacement systems have been installed ie no properties are to be left without adequate fire, lighting or heating for the duration of the works:

United Kingdom-Belfast: Electrical installation work

2013/S 138-239172

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oaklee Homes Group
37-41 May Street
For the attention of: Diarmuid Gilmore
BT1 4DN Belfast
UNITED KINGDOM
Telephone: +44 2890441398
E-mail: contracts@oaklee.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PMP 2013/14 Various Electrical Projects.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The schedule and scope of works shall include but not be limited to the following projects across various schemes throughout Northern Ireland. R&H Design Services Ltd have been appointed as consultant Electrical Engineers. The projects will be grouped to form a single tender exercise as a single lot. All properties will remain occupied throughout the works and the existing systems may only be removed when the replacement systems have been installed ie no properties are to be left without adequate fire, lighting or heating for the duration of the works:
Benmore Court is a sheltered housing scheme in Belfast comprising 23 bungalow type properties. The existing communal external lighting, including bulkhead and bollard light fittings will be replaced. Cost estimate is 11 000 GBP.
Cheshire House, Derry (18 units), and Cheshire and Taylor House, Belfast (22 units), are supported housing schemes managed by our partner organisation, The Leonard Cheshire Foundation. Residents/tenants have a range of disabilities. The fire alarm and communal lighting systems are to be replaced in both schemes. Budget costs for both schemes are 55 000 GBP and 60 000 GBP respectively.
Dumbarton House, Belfast (13 bed-spaces in a large shared house) is a supported housing scheme managed by our partner organisation, Threshold NI. Residents/tenants have a range of disabilities. The fire alarm system is to be replaced. Cost estimate is 18 000 GBP.
Medway Court is a sheltered housing scheme in Belfast comprising 38 flats over 2 storeys in a single block. The existing emergency lighting is to be partially upgraded. Cost estimate is 5 000 GBP.
Millmount House is a sheltered housing scheme in Banbridge comprising 32 flats over 2 storeys in a single block. The existing fire alarm system is to be replaced. Cost estimate is 25 000 GBP.
The Beeches is a sheltered housing scheme in Dromore comprising 26 flats over 2 storeys in a single block. The existing E7 heating system is to be replaced with electronically controlled electrical storage heaters. Cost estimate is 75 000 GBP.
Partial fire alarm replacements/improvements are required at the following sheltered housing schemes: Tughan Court (Bangor), The Beeches (Dromore), Donal Casey Court (Derry), The Rosses (Derry) and Pound Green Court (Larne). The estimated cost is 24 000 GBP.
Jack Allen Court is a sheltered housing scheme in Derry comprising 29 flats over 3 storeys in a single block. The existing communal external lighting, including bulkhead and bollard light fittings will be upgrades. Cost estimate is 8 000 GBP.
The Belgravia is a sheltered housing scheme in Belfast comprising 70 flats over 5 storeys in a single block. The existing E7 heating system is to be replaced with electronically controlled electrical storage heaters. Cost estimate is 150 000 GBP.
II.1.6)Common procurement vocabulary (CPV)

45310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The schedule and scope of works shall include but not be limited to the following projects across various schemes throughout Northern Ireland. R&H Design Services Ltd have been appointed as consultant Electrical Engineers. The projects will be grouped to form a single tender exercise as a single lot. All properties will remain occupied throughout the works and the existing systems may only be removed when the replacement systems have been installed ie no properties are to be left without adequate fire, lighting or heating for the duration of the works:
Benmore Court is a sheltered housing scheme in Belfast comprising 23 bungalow type properties. The existing communal external lighting, including bulkhead and bollard light fittings will be replaced. Cost estimate is 11 000 GBP.
Cheshire House, Derry (18 units), and Cheshire and Taylor House, Belfast (22 units), are supported housing schemes managed by our partner organisation, The Leonard Cheshire Foundation. Residents/tenants have a range of disabilities. The fire alarm and communal lighting systems are to be replaced in both schemes. Budget costs for both schemes are 55 000 GBP and 60 000 GBP respectively.
Dumbarton House, Belfast (13 bed-spaces in a large shared house) is a supported housing scheme managed by our partner organisation, Threshold NI. Residents/tenants have a range of disabilities. The fire alarm system is to be replaced. Cost estimate is 18 000 GBP.
Medway Court is a sheltered housing scheme in Belfast comprising 38 flats over 2 storeys in a single block. The existing emergency lighting is to be partially upgraded. Cost estimate is 5 000 GBP.
Millmount House is a sheltered housing scheme in Banbridge comprising 32 flats over 2 storeys in a single block. The existing fire alarm system is to be replaced. Cost estimate is 25 000 GBP.
The Beeches is a sheltered housing scheme in Dromore comprising 26 flats over 2 storeys in a single block. The existing E7 heating system is to be replaced with electronically controlled electrical storage heaters. Cost estimate is £75 000 GBP.
Partial fire alarm replacements/improvements are required at the following sheltered housing schemes: Tughan Court (Bangor), The Beeches (Dromore), Donal Casey Court (Derry), The Rosses (Derry) and Pound Green Court (Larne). The estimated cost is 24 000 GBP.
Jack Allen Court is a sheltered housing scheme in Derry comprising 29 flats over 3 storeys in a single block. The existing communal external lighting, including bulkhead and bollard light fittings will be upgrades. Cost estimate is 8 000 GBP.
The Belgravia is a sheltered housing scheme in Belfast comprising 70 flats over 5 storeys in a single block. The existing E7 heating system is to be replaced with electronically controlled electrical storage heaters. Cost estimate is 150 000 GBP.
Estimated value excluding VAT: 431 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority may require guarantees or other security acceptable to the Contracting Authority from tenderers. To be detailed in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the Invitation to Tender.
Applicants will be expected to submit two years accounts as detailed in the pqqp, applicants will submit cashflow projections at ITT stage and the acounts may be revisited. All financial assessments will be detailed in the relevant stage documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability or several liability in respect of the Contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and / or performance bonds (as applicable) to be entered into by other economic operators.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2004/18/EC and will be detailed in the Memorandum of Information and Pre-qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2004/18/EC and will be detailed in the Memorandum of Information and Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required (if applicable):
Applicants must have a Constructionline or equivalent minimum category value equal to the annual contract value [for a work category stated in Part B of the Pre-qualification Questionnaire]. Alternatively Applicants can complete PQQ1A Contractor Financial Addendum which will be assessed by Constructionline to confirm eligibility and calculate category value.
(i) Applicants must have minimum levels of insurance cover [per Lot] of [10 000 000 GBP] for Public Liability and [10 000 000 GBP] for Employers Liability (or provide confirmation from their current insurance broker that they are capable of obtaining the insurances to the values stipulated per Lot).
(ii) Applicants must submit two years accounts (detail in pqqp)
The requirements are set out in full in the Memorandum of Information and the Pre-qualification Questionnaire.
The requirements will be consistent with those permitted under Directive 2004/18/EC and will be detailed in the Memorandum of Information and Pre-qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements will be consistent with those permitted under Directive 2004/18/EC and will be detailed in the Memorandum of Information and Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
The Contracting Authority will require Economic Operators to satisfy minimum standards of technical capacity/professional ability. These are described in detail in the Pre-qualification Questionnaire and can be summarised as follows:
— Applicants must hold (a) a 3rd party certification of a health and management system and (b) a valid CoPE Health and Safety Certificate or alternatively pass all questions in the Pre-qualification Questionnaire Health and Safety Addendum;
— Compliance with equality and unlawful discrimination legislation.
The requirements are set out in full in the Memorandum of Information and the Pre-qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PMP 2013/14 Various Electrical Projects.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.8.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on contract award is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar daysprovides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations (SI 2006 No. 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

16.7.2013