Tender for Electronic Document Management System – Barking

Tender for Electronic Document Management System – Barking

Be first have identified the requirement for an Electronic Document Management System (EDMS).

United Kingdom-Barking: Document management system

2019/S 097-235092

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Be First Regeneration Ltd
9th Floor, Maritime House, 1 Linton Road
IG11 8HG
United Kingdom
Telephone: +44 7875993656
E-mail: paul.hann@befirst.london
NUTS code: UKI52

Internet address(es):Main address: https://www.befirst.london

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Barking:-Document-management-system./3EZ52966DC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Be First Electronic Document Management System

Reference number: EDMS-2019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Be first have identified the requirement for an Electronic Document Management System (EDMS) to enable the business to better monitor it’s schemes, enable collaboration and document sharing with its delivery partners (contractor’s and consultants) along with our clients and stakeholders.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI52
Main site or place of performance:

Barking and Dagenham and Havering.

II.2.4)Description of the procurement:

Be First regeneration Ltd (Be First) the London Borough of Barking and Dagenham’s pioneering urban regeneration company, is running a procurement to establish a single supplier contract for the provision of a construction specific Electronic Document Management System (EDMS).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3EZ52966DC

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The core requirements for the Be First EDMS system are:

— HSEQ monitoring,

— file/document sharing with appropriate access to delivery partners (contractors/consultants), clients and stakeholders,

— version control,

— meeting minutes,

— actions log,

— RFI/change monitoring,

— BIM Level 2 minimum requirement,

— remote use capability for site work (tablet/smart phone app),

— project cost data and monitoring,

— project programme monitoring,

— workflows,

— bid and tender management,

— handover information and management,

— project and portfolio dashboards,

— defect management,

— contract administration capability.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/06/2019
Local time: 12:30


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2019517-PRO-14906248

VI.4)Procedures for review

VI.4.1)Review body

London Borough of Barking and Dagenham
Town Hall, 1 Town Square
IG11 7LU
United Kingdom
Telephone: +44 2082272757
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: