Tender for Electronic Patient Care Records System

Tender for Electronic Patient Care Records System

Supply Ambulance Electronic Patient Care Records System and a Fully Managed End User Device Service.

United Kingdom-Bedford: Document creation, drawing, imaging, scheduling and productivity software package

2019/S 190-462267

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East of England Ambulance Service
Bedford Office, Hammond Road
Bedford
MK41 0RG
United Kingdom
Telephone: +44 1234243125
E-mail: tenders@eastamb.nhs.uk
NUTS code: UKH
Internet address(es):Main address: http://eastamb.nhs.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://eoecph.bravosolution.co.uk/eastamb/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://eoecph.bravosolution.co.uk/eastamb/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of an Ambulance Electronic Patient Care Records (EPCR) System and a Fully Managed End User Device (EUD) Service

Reference number: 19-T18

II.1.2)Main CPV code

48300000

II.1.3)Type of contract

Services

II.1.4)Short description:

The East of England Ambulance Service NHS Trust (EEAST) is seeking an:

— Electronic Patient Care Record (EPCR) system for capturing patient and care information to widen its ability to access primary care information and provide information on care given digitally to receiving organisations,

— a fully managed End User Device (EUD) Service for the supply of personal issue tablet devices (tablets running the iOS operating system) that are robust, resilient and user-friendly, including SIM Card and Contract, with associated accessories including a protective case. The service includes build, deployment, maintenance and a management service.

II.1.5)Estimated total value

Value excluding VAT: 11 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Ambulance Electronic Patient Care Record (EPCR) System

Lot No: Lot 1

II.2.2)Additional CPV code(s)

48300000

II.2.3)Place of performance

NUTS code: UKH
Main site or place of performance:

Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.

II.2.4)Description of the procurement:

The East of England Ambulance Service NHS Trust (EEAST) is seeking an Ambulance Electronic Patient Care Record (EPCR) System for capturing patient and care information to widen its ability to access primary care information and provide information on care given difitally to receiving organisations.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract duration is five (5) years with the option to extend for five (5) further periods of twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

A fully managed End User Device (EUD) Service

Lot No: 2

II.2.2)Additional CPV code(s)

30213200

II.2.3)Place of performance

NUTS code: UKH
Main site or place of performance:

Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.

II.2.4)Description of the procurement:

The East of England Ambulance Service NHS Trust (EEAST) is seeking a fully managed End User Device (EUD) Service for the supply of personal issue tablet devices (tablets running the iOS operating system) that are robust, resilient and user-friendly, including SIM Card and Contract, with associated accessories including a protective case. The service includes build, deployment, maintenance and a management service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract duration is five (5) years with the option to extend by five (5) further periods of twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See invitation to tender.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 159-392692

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/10/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 30/10/2019
Local time: 17:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

East of England Ambulance Service NHS Trust
Bedford Office, Hammond Road
Bedford
MK41 0RG
United Kingdom
Telephone: +44 1234243125Internet address: http://eastamb.nhs.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As per tender documents.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/09/2019