Tender for Engineering and Clerking Services

United Kingdom-Brough: Advisory and consultative engineering services

2015/S 115-208746

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Goole and Airmyn Internal Drainage Board
Halcyon House, Landing Lane, Newport
Contact point(s): Goole and Airmyn Internal Drainage Board
For the attention of: Rita Brough
HU15 2RU Brough
UNITED KINGDOM
E-mail: g&atenders@addleshawgoddard.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Internal drainage board

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Engineering and Clerking Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKE12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking expressions of interest from experienced providers of integrated clerking and consulting engineering services, with a thorough understanding of drainage and water level management across a defined geographical area. The requirement is for a comprehensive and seamless service that supports the Authority’s main functions.
The clerking part of the Services includes accounting and payroll services, convening meetings, co-ordinating elections for Authority members, organising and instructing suppliers and contractors and liaising with key stakeholders including the Environment Agency, the Department for Environment, Food and Rural Affairs and the Association of Drainage Authorities.
The engineering part of the Services includes reviewing and reporting on planning applications for the area, preparing flood reports, inspecting drains, pumping stations and any other assets to identify problems, acting on flood and heavy rainfall warnings and designing and supervising grant schemes.
The Authority is an internal drainage board governed by the Land Drainage Act 1991.
The area covered by the Authority is located on a peninsula of former marshland situated at the confluence of the River Ouse, River Aire and River Don (Dutch River). The area is very low lying below the mean water mark. The protection for the rivers is effected by flood banks maintained by the Environment Agency that are capable of withstanding a 1 in 200 year storm.
The area includes Goole Town (excluding Old Goole), Hook and Airmyn and covers 1,842 hectares, including 800 hectares of agricultural land, 24 kilometres of maintained watercourses and 5 pumping stations.

II.1.6)Common procurement vocabulary (CPV)

71318000, 71240000, 71250000, 71311000, 71311100, 71313000, 71631400, 71330000, 71336000, 71317210, 75100000, 90713000, 90712000,79210000, 71242000, 79631000, 71244000, 45246410, 79418000, 45246400, 71631100, 71631000, 50500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for 3 years, with an option for the Authority to extend by up to 2 further years.
Estimated value excluding VAT:
Range: between 125 000 and 175 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option for the Authority to extend the term of the contract by up to 2 further years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

A draft services agreement is included with the pre qualification documentation. The payment structure is described in that agreement.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a single entity for the performance of the contract or alternatively consortium members may be required to undertake joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The PQQ and other pre qualification documentation is available from a secure data site. Interested economic operators should email g&atenders@addleshawgoddard.com for a link to set up an account to access the site. The other documentation includes the draft services agreement, the services specification and the award criteria that will be included in the invitation to tender.

The Authority is not bound to award any contract as a result of this procurement process.
The Authority will not be liable for any costs, expenditure, work or effort incurred by an economic operator in proceeding with or participating in this procurement process, including if this procurement process is terminated or amended by the Authority.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Part 3 of the Public Contracts Regulations 2015 (S.I. 2015 No. 102).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.6.2015