Tender for Enterprise Resource Planning Software Package

Tender for Enterprise Resource Planning Software Package

LBBD are seeking a hosted software solution which provides the following functions: 1) HR – covering organisational structure and position administration, resource administration.

United Kingdom-Barking: Enterprise resource planning software package

2020/S 107-260645

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Barking and Dagenham
Postal address: Barking town hall
Town: Barking
NUTS code: UKI52 Barking & Dagenham and Havering
Postal code: IG11 7LU
Country: United Kingdom
E-mail: francis.parker@lbbd.gov.uk
Telephone: +44 2087242816
Internet address(es):Main address: www.lllb.gov.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://lbbd.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://lbbd.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


ERP Software

II.1.2)Main CPV code

48451000 Enterprise resource planning software package

II.1.3)Type of contract


II.1.4)Short description:

This procurement is for the provision of an ERP software solution and implementation.

II.1.5)Estimated total value

Value excluding VAT: 6 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

72212451 Enterprise resource planning software development services

II.2.3)Place of performance

NUTS code: UKI52 Barking & Dagenham and Havering

II.2.4)Description of the procurement:

LBBD are seeking a hosted software solution which provides the following functions:

1) HR – covering organisational structure and position administration, resource administration, absence management, performance management;

2) payroll;

3) purchase to pay – covering supplier master data management, requisitions (including punch out), purchase orders, product and category management, goods and service receipting (GRN); Incoming invoices (including e-invoices and AP interfaces), payment requests, periodic payments, purchase cards, AP payments;

4) expenses;

5) sales to cash – covering customer master data management, debtors invoicing, debt management and legal debt recovery, recurring invoices;

6) general ledger – covering chart of accounts and coding structure master data, multi-company set-up and consolidation, bank reconciliation, asset accounting, project accounting.

The solution will also need to provide cross-functional capability in areas such as the following:

• configurable reports, enquiries and analytics;

• configurable workflows;

• configurable tasks/reminder notifications to users;

• O365 Integration, including email;

• single sign-on/multi-factor authentication;

• mobile device capability for transaction entry and approval.

In addition to the above, LBBD is interested in evaluating solutions which can also provide the following functionality, although these may not be included within the initial go-live scope:

• recruitment;

• case management;

• occupational health;

• health and safety;

• learning and development;

• strategic procurement – supplier, tender and contract management.

Critically, the new solution must significantly improve the User Experience (UX) across all of these functions for employees (2 500+), line managers (430+) and budget managers (170+).

LBBD are aiming to go-live on the new solution by 1 October 2021 and seek to understand from suppliers the approach they would plan to take in order to safely deliver the initial functional scope (as defined) by that date.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

This contract can be renewed past it’s original 5-year term, on a yearly basis, to a term of 10 years in total.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

Ability to provide the core requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If interested in this opportunity, please register at https://lbbd.bravosolution.co.uk/ to access the SQ and additional tender documentation

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
Accelerated procedure

A PIN was issued that was not a call for competition, this allows the the minimum time limit for the receipt of initial tenders to be shortened to 10 days.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 056-134526

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/07/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/07/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: