Tender for Enterprise Resource Planning System

Tender for Enterprise Resource Planning System

The University of Bristol is seeking to purchase and implement an Enterprise Resource Planning (ERP) system to provide a fully integrated process and user experience for the following functions across the entire organisation with a single datasource/source of truth by August 2014: Finance Module, Personnel/HR, Payroll, Management Information.

UK-Bristol: enterprise resource planning software package

2012/S 209-344104

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bristol
Senate House Tyndall Avenue
For the attention of: Richard Lafferty
BS8 1TH Bristol
UNITED KINGDOM
Telephone: +44 1173317295
E-mail: procurement-tenders@bristol.ac.uk
Fax: +44 1179251311

Internet address(es):

General address of the contracting authority: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm

Further information can be obtained from: University of Bristol
https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
Contact point(s): Specifications and additional documents are available from the following address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
UNITED KINGDOM
Internet address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Specifications and additional documents are available from the following address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
Contact point(s): Specifications and additional documents are available from the following address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
UNITED KINGDOM
Internet address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm

Tenders or requests to participate must be sent to: Requests to partcipate must be made by visiting the e-tendering system: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
Contact point(s): Specifications and additional documents are available from the following address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm
UNITED KINGDOM
Internet address: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Enterprise Resource Planning (ERP) System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UKK11.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Bristol is seeking to purchase and implement an Enterprise Resource Planning (ERP) system to provide a fully integrated process and user experience for the following functions across the entire organisation with a single datasource/source of truth by August 2014:
— Finance Module,
— Personnel/HR,
— Payroll,
— Management Information.
The ERP system will be key to the delivery of improved, streamlined and efficient modern business processes across the University. The ERP system will need to be agile, providing for reactive business development, future proofed and committed to compliance with statutory requirements including HE specific compliance. It will need enhanced capability to interact with mobile technology.
Please refer to the Pre-Qualification Questionnaire for further details.
II.1.6)Common procurement vocabulary (CPV)

48451000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 500 000,00 and 4 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2013. Completion 31.7.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See Pre-Qualification Questionniare.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre-Qualification Questionniare.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Pre-Qualification Questionniare.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionniare.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionniare.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionniare.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionniare.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionniare.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionniare.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UoB0218/G/RL
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University will not shortlist any supplier to be invited to tender where any of the reasons detailed in Section23(1) of the UK Statutory Instrument 2006 No.5 (The Public Contracts Regulations) are deemed to apply.
The University reserves the right to award all, part or none of the business.
The contract will be for an initial three year period with the potential to be extended by a further seven, one-year, periods subject to satisfactory performance and ongoing requirement at the University.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will providefull information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take actionin the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.10.2012