Tender for Enterprise Resource Planning Technology

Tender for Enterprise Resource Planning Technology

To implement new enterprise-wide technology to support customer-facing, asset-facing and internal business support functions.

United Kingdom-London: Enterprise resource planning software development services

2017/S 058-107842

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

A2Dominion Housing Group Ltd
Soc. No. 28985R
The Point, 37 North Wharf Road
W2 1BD
United Kingdom
Contact person: Konrad Adamski
Telephone: +44 2088251008
E-mail: a2dtenders@a2dominion.co.uk
NUTS code: UKI11

Internet address(es):Main address: http://www.a2dominion.co.uk

I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: https://procontract.due-north.com/Opportunities/Index?p=165b8425-f57e-e511-80f3-000c29c9ba21&v=2
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Opportunities/Index?p=165b8425-f57e-e511-80f3-000c29c9ba21&v=2

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Enterprise-wide technology solution to support the fit For the Future Programme.

Reference number: DN249454

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

A2Dominion would like to implement new enterprise-wide technology to support customer-facing, asset-facing and internal business support functions. This is likely to cover (including but not limited to) — Customer Relationship Management; and corporate applications, including finance, asset & property management, HR and Payroll; as well as business reporting.

A2Dominion is seeking a Systems Integrator to plan, design, and implement an enterprise-wide technology solution and to provide the on-going application management service when the new solution is operational. The Supplier will be expected to have the necessary governance and resources to manage the activities outlined above.

More information on A2Dominion’s requirements and the contract are set out in the procurement documents which can be obtained from https://procontract.due-north.com/Opportunities/Index?p=165b8425-f57e-e511-80f3-000c29c9ba21&v=2

II.1.5)Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI11
NUTS code: UKJ14
NUTS code: UKJ23
NUTS code: UKJ33

II.2.4)Description of the procurement:

The role of the Systems Integrator will involve but not be limited to the planning, design, implementation and integration of the enterprise-wide technology solution, together with the on-going application management service when the solution is operational. The new enterprise-wide technology will cover customer interaction and CRM, asset and asset management, as well as the major back office functions of finance, HR and procurement. It will also include the enabling functions around mobile and secure access for customer and employee, single work-flow front to back office for services, data and data management and business analytics and reporting. This will replace the fragmented landscape with an integrated architecture that’s fit for the future. The Systems Integrator will therefore have a major role in the implementation, adoption, and continuous improvement of the technology and be expected to have the necessary governance, approach and resources to manage these activities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 156
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is anticipated that the Contract will be for an initial period of 8 years, with the option exercisable at A2Dominion’s discretion to extend the Contract for a period of up to 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A2Dominion reserves the right not to award any contract and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. A2Dominion shall have no liability to any applicant/tenderer as a result of exercising that discretion. All costs incurred by any applicant/tenderer shall be incurred entirely at that applicant’s/tenderer’s risk.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/05/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
High Court of England and Wales, Royal Courts of Justice, Strand
United Kingdom

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
High Court of England and Wales, Royal Courts of Justice, Strand
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

A2Dominion Housing Group Ltd will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
United Kingdom

VI.5)Date of dispatch of this notice:



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