Tender for ERP Implementation Partner

To deliver a comprehensive implementation of migrating our Enterprise Resource Planning Software Replacement and Business Intelligence to Oracle Fusion Cloud.

United Kingdom-Portsmouth: IT services: consulting, software development, Internet and support

2019/S 137-337539

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 5 Core 3, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

Internet address(es):Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ERP Implementation Partner

Reference number: P00003227

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Oracle’s e-Business Suite (EBS) is vitally important to Portsmouth City Council (PCC) and arguably is 1 of the most critical Council systems. It has been in situ since 2001. From 2021, further investment will become necessary as both the current hardware and software will reach the end of its useful economic life and so EBS must be upgraded by 2021. The new Oracle Fusion (Cloud) system will bring significant change in terms of the infrastructure, its software and organisational change as it is not a like for like replacement. The Council require a suitably qualified and experienced implementation partner to deliver a comprehensive implementation of migrating our Enterprise Resource Planning (ERP) Software Replacement and Business Intelligence to Oracle Fusion Cloud as Software as a Services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72200000

72600000

72220000

72230000

48451000

72212451

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Portsmouth City Council (the ‘Authority’) is inviting tenders from suitably qualified and experienced suppliers to deliver a comprehensive implementation of migrating our Enterprise Resource Planning (ERP) Software Replacement and Business Intelligence to Cloud as Software as a Service, for Oracle Fusion.

Portsmouth City Council is a Unitary Local Authority. The Council has been using Oracle’s e-Business Suite (EBS) since 2001, is vitally important to Portsmouth City Council (PCC) and arguably is one of the most critical Council Systems. From 2021 both the current hardware and software will reach the end of life. The current EBS version is R12.1.3 is on-premise and comes to an end of support from December 2021. Business Intelligence was also purchased by the Council in January 2017 and is currently housed and supported on-premise.

The Authority is targeting to have awarded the contract by the 30.9.2019. The contract will commence by 15.10.2019 for an initial duration of 18 months with the option to extend on a monthly rolling basis if required.

It is anticipated that the contract value is circa 750 000 GBP to 1 200 000 GBP depending on contract duration.

A mandatory supplier open day will be held on Friday 26.7.2019. The deadline for submission of requests for clarification is Friday 2.8.2019 (23:59) and the deadline for submission of tenders is Friday 16.8.2019 (12:00) with interviews being held if required for verification on Wednesday 28.8.2019.

For further information and instruction please refer to the InTend system via: https://in-tendhost.co.uk/

Portsmouthcc/aspx/home

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Contract will be awarded for an initial duration of 18 months with the option to extend on a monthly rolling basis if required.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the invitation to participate documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated within the invitation to tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 16/08/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/07/2019