Tender for ERP System

Tender for ERP System

The procurement and implementation of an Enterprise Resource Planning System. Dover Harbour Board wishes to attract a range of bids to deliver an ERP system, a focus on Asset management would be particularly relevant.

UK-Dover: Enterprise resource planning software package

2013/S 119-203527

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dover Harbour Board
Harbour House, Marine Parade
For the attention of: Paul Simmons
CT17 9BU Dover
UNITED KINGDOM
Telephone: +44 1304240400-4140
E-mail: Paul.Simmons@doverport.co.uk
Fax: +44 1304213531

Internet address(es):

General address of the contracting authority: www.doverport.co.uk

Electronic access to information: http://www.doverport.info

Electronic submission of tenders and requests to participate: http://www.doverport.info

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Port Authority
I.3)Main activity

Other: Port Authority
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Enterprise Resource Planning (ERP) System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Port of Dover, Kent.
NUTS code UKJ42
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The procurement and implementation of an Enterprise Resource Planning System. Dover Harbour Board wishes to attract a range of bids to deliver an ERP system, a focus on Asset management would be particularly relevant. A cross functional view of the business is considered necessary to improve efficiency and performance, replacing existing systems with an integrated approach across finance, asset management, resource planning, programme & project management activities.Particular focus is asset management and controls. The Board has many additional systems covering such activities as vessels, property and marina and part of this process is to understand to what extent an ERP platform could ultimately incorporate thes systems too and how the final enterprise architecture might develop. This procurement is considered to be technically complex.
II.1.6)Common procurement vocabulary (CPV)

48451000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 31.1.2014. Completion 31.12.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company guarantee and/or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Funded by Dover Harbour Board. Monthly valuation and payment schedule.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

to be agreed.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Programme and performance criteria to be included in agreement. To be negotiated.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ.
Minimum level(s) of standards possibly required: AS detailed in PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in PQQ.
Minimum level(s) of standards possibly required:
AS detailed in PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Scope of bids mean that any more than eight bids is unmanageable.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ERP
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 92-156740 of 14.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.7.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.7.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

17.6.2013