Tender for Estate Agency Services

Tender for Estate Agency Services – Oxford

Oxford City Housing Ltd is undertaking this procurement process to secure up to 3 (as a maximum) suppliers to provide estate agency services for its ‘New Homes’ development programme.

United Kingdom-Oxford: Real estate services

2020/S 002-001739

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Oxford City Housing Ltd/Oxford City Council
Postal address: St Aldates
Town: Oxford
NUTS code: UKJ14
Postal code: OX1 1DS
Country: United Kingdom
E-mail: procurement@oxford.gov.uk

Internet address(es):Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Estate Agency Services to Oxford City Housing Ltd (OCHL)

Reference number: DN454413

II.1.2)Main CPV code

70000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Oxford City Housing Ltd (OCHL) is undertaking this procurement process to secure up to 3 (as a maximum) suppliers to provide estate agency services for its ‘New Homes’ development programme. Oxford City Housing Ltd (OCHL) was set up in 2016 and is enabling the City Council to directly deliver social rented housing alongside the provision of shared ownership and private units which cross subsidise the social rented units. OCHL has therefore launched the Council into the shared ownership and private sales new homes market in Oxford City, for which they require estate agency services throughout the development process through to off plan and completed unit sales.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

The initial tranche of work will be 7 such new housing developments which are at (or very close to) delivery stage. They comprise a mix of shared ownership, private sale homes and social rented homes. There are an additional 8 sites currently at the planning and feasibility stage — as a ‘medium term’ pipeline — with a list of further sites being considered longer term.

The developments range from city centre to outer ‘ring road’ locations and will therefore vary in character and customer base. For this reason OCHL are retaining the flexibility to appoint up to 3 suppliers to ensure the necessary range of supplier expertise to be secured.

OCHL are also undertaking a separate but parallel procurement process to secure a provider of external professional advice on: OCHL company branding, market positioning and product development. The focus of this associated (but separate) procurement exercise is on ‘Branding’ — establishing an overall name/brand for OCHL’s new homes business and developing the brand/offer as a whole.

OCHL requires that the appointed estate agent works alongside the branding consultant, to ensure an iterative process of ideas/best practice/deliverability/cost is worked through and the optimised approach agreed.

OCHL want to ensure the estate agency role is embedded early in the process, to ensure marketability issues are built into the feasibility work stage for each scheme and are regularly revisited and necessary adjustments made as the scheme evolves to maximise sale potential. This in turn will drive the success of the new venture.

OCHL require an agent who can identify the full scope of activities necessary to deliver the outputs.

OCHL are committed to building a strong, collaborative relationship with the appointed agent(s) to maximise sales of units (both price and sales take up rate) and our pipeline of planned developments, whilst strengthening our brand and reputation.

OCHL require a pro-active agent(s) who fully understands the housing product range to be developed and can accurately identify the target market(s).

The agent(s) will need to be able to set out a clear and well-structured strategy from pre-marketing stages including site/scheme branding, full marketing through to arrangement of mortgages (and other potential add on services) and completion of sales and any ‘add-on’ services. OCHL require a firm who are able to constantly adapt and innovate such that lessons learnt, emerging trends and market fluctuations are rapidly understood and measures put in place to use these to best advantage (keep ahead of the game) and equally to protect OCHL’s interests.

The first tranche of sites to be marketed are detailed in the ITT. Similar services will be required for further sites currently in ‘feasibility stage’ and longer term sites coming forward for development.

Overall OCHL are looking at delivering a programme of over 200 new homes as part of the Oxfordshire Housing and Growth Deal with the Government. The Growth Deal is focused on providing additional homes and infrastructure in the County. Further sites capable of delivering over 500 additional homes are being examined for feasibility.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Approach / Weighting: 20

Quality criterion – Name: Case studies / Weighting: 20

Quality criterion – Name: Team / Weighting: 5

Quality criterion – Name: Social value / Weighting: 5

Quality criterion – Name: Innovation and creativity / Weighting: 10

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/02/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Oxford City Council
Town: Oxford
Postal code: OX1 1DS
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/12/2019