Tender for Event Production Services and Stand Building Services

Tender for Event Production Services and Stand Building Services

The areas of work and responsibility for the appointed agency will comprise of pre, during and post event elements: 1. event production of the Midlands Pavilion as well as any off-site events (if undertaken).

United Kingdom-Birmingham: Exhibition stands

2018/S 137-313009

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Midlands Growth Company Ltd
Baskerville House, Centenary Square
B1 2ND
United Kingdom
Contact person: Paul Jones
Telephone: +44 1212025016
E-mail: paul.jones@wmgrowth.com
NUTS code: UKG31Internet address(es):Main address: www.wmgrowth.com

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/wmgrowth/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/wmgrowth/aspx/Home

I.4)Type of the contracting authority

Other type: Destination Marketing Agency

I.5)Main activity

Other activity: Destination Marketing Agency

Section II: Object

II.1)Scope of the procurement


MIPIM 2019 Event Production Services and Stand Building Services

Reference number: 2018-WMGC-MIPIMEVSB

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The West Midlands Growth Company (WMGC) formerly Marketing Birmingham, is a new company that was established in April 2017 to create new jobs, expand existing businesses and attract new businesses and investment to the region. It is aligned to the ambitions set out in the West Midlands Combined Authority (WMCA) Strategic Economic Plan.

The WMGC has been established in partnership with Local Enterprise Partnerships, local authorities, Growth Hubs, universities and a wide range of businesses across the private sector. It focuses its core activities across Greater Birmingham and Solihull, Coventry and Warwickshire and the Black Country, with the potential and scope to deliver services in a wider Midlands context.

This contract is for MIPIM 2019 for event production services and stand building services.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: FRL0
NUTS code: FRL03
Main site or place of performance:


II.2.4)Description of the procurement:

The project is seeking to appoint an organisation who can provide event production support, stand building and AV services prior to, during and post the Midlands UK’s attendance at MIPIM 2019.

The areas of work and responsibility for the appointed agency will comprise of pre, during and post event elements:

1. event production of the Midlands Pavilion as well as any off-site events (if undertaken);

2. audience recruitment and follow up for Midlands UK events;

3. concierge service for the Midlands UK team, destination and private sector partners;

4. management of stand builder to construct and manufacture the physical space within the Midlands UK Pavilion;

5. administration support to assist the project team wherever necessary with the administrative tasks and monitoring connected with the project;

6. meeting booking system to provide a solution in the creation and management of one to one meetings within the Midlands Pavilion;

7. administrative support to provide support where necessary in the administration of the event;

8. stand build and AV to manage and procure the materials and construction of a 200 m2 stand and 72 m2 terrace in Cannes, France at the Palais des Festival. To procure and provide all AV staff and equipment for the event.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/09/2018
End: 31/05/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/08/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

West Midlands Growth Company Ltd
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: