Tender for Events Promotion Contractor

Tender for Events Promotion Contractor

The Forestry Commission is seeking to appoint an Events Promotion contractor for its outdoor Live Music programme, which runs over approximately 23 nights (including back to back shows) at seven forest venues in June and July.

UK-Brandon: promotional services

2012/S 193-317887

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
East of England Office, Santon Downham
For the attention of: Rachael Miller
IP27 0TJ Brandon
UNITED KINGDOM
E-mail: rachael.miller@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Forestry
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Event Promotion.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Forestry Commission is seeking to appoint an Events Promotion contractor for its outdoor Live Music programme, which runs over approximately 23 nights (including back to back shows) at seven forest venues in June and July.
We require a contractor to provide expertise and knowledge to assist the Forestry Commission in planning and delivering communication, promotion and marketing for concerts and occasionally for other large events. We require a contractor who can use their experience in the live music industry to advise the Forestry Commission on market analysis and artist selection for a successful events programme.
For further details of the Live Music programme please see www.forestry.gov.uk/music.

II.1.6)Common procurement vocabulary (CPV)

79342200 – QA11

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 175 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: This contract will run for a period of three years plus an option, depending on performance and continuing requirement, for two further one year periods.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the Prequalification Questionnaire (PQQ) for further details.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the Prequalification Questionnaire (PQQ) for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See the Prequalification Questionnaire (PQQ) for further details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MUSIC/103/13/01
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Companies interesting in bidding for this contract should download and complete a copy of the Prequalification Questionnaire from the ‘Selling to the Forestry Commission’ pages of the Forestry Commission’s website (www.forestry.gov.uk).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Eric Holmes, Head of Procurement, Forestry Commission
231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM

Body responsible for mediation procedures

Chartered Institute of Arbitrators
Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.10.2012