Tender for Exercise Books and Drawing Supplies

Tender for Exercise Books and Drawing Supplies

EA invites tenders for exercise books and drawing supplies to be provided to individual schools, colleges and centres.

United Kingdom-Belfast: Stationery

2019/S 241-590896

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Education Authority NI
Postal address: 40 Academy Street
Town: Belfast
NUTS code: UK
Postal code: BT1 2NQ
Country: United Kingdom
Contact person: David Gilmore
E-mail: procurement@eani.org.uk
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

FES-19-019 Exercise Books and Drawing Supplies

II.1.2)Main CPV code

30192700

II.1.3)Type of contract

Supplies

II.1.4)Short description:

EA invites tenders for exercise books and drawing supplies to be provided to individual schools, colleges and centres for at least 21-month contract period from 1.4.2020-31.12.2021, with an option to extend for a further 24 months. Our objective is to appoint 2 suppliers capable of providing the range of exercise books we have identified, and other specialised books, for schools to order on a call-off when required according to need. The bulk of orders are placed from May to September and outside of this there may be a high volume of low value orders. However the availability of stock must be maintained throughout the contract period. The administering EA Procurement office for this tender will be Belfast.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30199000
22112000
22816200
22815000
22830000
22831000
22111000
22114000
22800000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

EA invites tenders for exercise books and drawing supplies to be provided to individual schools, colleges and centres for at least 21-month contract period from 1.4.2020-31.12.2021, with an option to extend for a further 24 months. Our objective is to appoint 2 suppliers capable of providing the range of exercise books we have identified, and other specialised books, for schools to order on a call-off when required according to need. The bulk of orders are placed from May to September and outside of this there may be a high volume of low value orders. However the availability of stock must be maintained throughout the contract period. The administering EA Procurement office for this tender will be Belfast.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: AC1 resources for contract support / Weighting: 10
Cost criterion – Name: AC2 Cost / Weighting: 90

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/12/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for a further 21 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See tender documents for further details.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/01/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/01/2020
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Suppliers interested in this tender must register and submit their tender through eTendersNI at the following link https://.etendersni.gov.uk/epps.. If you require any further assistance please contact the eTendersNI Helpdesk on 0800 240 454 or email. nieproc-helpdesk@eurodyn.com.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Education Authority
Postal address: 40 Academy Street
Town: Belfast
Postal code: BT1 2NQ
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Education Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award.decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful tenderers to challenge the award decision before any contracts are entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/12/2019