Tender for Extension and Refurbishment of Tate St Ives

Tender for Extension and Refurbishment of Tate St Ives

The proposed contract is for the Main Construction Contractor for the Extension and Refurbishment of Tate Gallery in St. Ives, Cornwall.

United Kingdom-London: Other building completion work

2013/S 143-248327

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Board of Trustees of the Tate Gallery (Tate)
Tate Britain, Millbank
Contact point(s): Sweett (UK) Limited
For the attention of: David Hibbert
SW1P 4RG London
UNITED KINGDOM
Telephone: +44 1752825003
E-mail: david.hibbert@sweettgroup.com
Fax: +44 1752825009

Internet address(es):

General address of the contracting authority: www.tate.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The Board of Trustees of the Tate Gallery (Tate)
Tate Britain, 20 John Islip Street,
Contact point(s): Tate Britain
For the attention of: Joanne Durston
SW1P 4JU London
UNITED KINGDOM
Telephone: +44 2078212995
E-mail: joanne.durston@tate.org.uk
Internet address: www.tate.org.uk

I.2)Type of the contracting authority

Other: Non-Departmental Government Body
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Extension and Refurbishment of Tate St Ives.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: St. Ives, Cornwall.
NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The proposed contract is for the Main Construction Contractor for the Extension and Refurbishment of Tate Gallery in St. Ives, Cornwall.
This contract will follow an Enabling Works contract undertaken by a separately appointed contractor which will undertake demolition, excavation and diversion of utilities to create a site at reduced levels ready for the extension to be built. The Enabling Works contract does not form part of the contract which is the subject of this contract notice.
There is a possibility that the main construction contract may need to be split into discreet phases with sequential completions, to achieve best fit with existing gallery operations.
Tate may invite a formal second round to the tender process to include Value Engineering opportunities. The process and criteria for selection will be detailed in the ITT.
II.1.6)Common procurement vocabulary (CPV)

45450000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of the project involves the construction of approximately 1 675 m2 of new space that will be an extension to the existing gallery in St. Ives. Most of the extended area will be for a new public gallery. As well as this there will be a new staff reception area, plant room, art storage and handling area, loading bay, art lift, office areas and meeting room.

The work inside the existing building comprises a number of alterations, including works to link to the new building, enlargement of the coutyard room, and alterations on the roof to create a new terrace and function room. In addition, there are alterations to the public reception and learning spaces, together with modifications to existing plant and infrastructure.
The approved construction contract budget is approximately 6 m-7 m GBP, excluding contingency.
Further details of the project are contained in the Pre-qualification Questionaire which can be requested from the contact point noted in I.1).
Estimated value excluding VAT:
Range: between 6 000 000 and 7 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Performance on the project will be subject to the monitoring regimes of key funders including the Heritage Lottery Fund and Arts Council England.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Performance will need to be subject to the monitoring regimes of key funders including Heritage Lottery Fund and Arts Council England; party wall awards and access agreements with neighbours.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Particulars are available in the pre-qualification questionnaire which must be completed by all bidders wishing to be shortlisted for tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Particulars are available in the pre-qualification questionnaire which must be completed by all bidders wishing to be shortlisted for tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Particulars are available in the pre-qualification questionnaire which must be completed by all bidders wishing to be shortlisted for tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The criteria for choosing the candidates who will be invited to tender will be based on the answers to the PQQ and the relevant supplementary information provided.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.8.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested parties are to request a copy of the prequalification questionnaire.
The document provides details on the project and specifically outlines the information required to be submitted, the prequalification and tender and selection processes. The award criteria will be set out in the Invitation to Tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Board of Trustees of the Tate Gallery
Tate Britain, Millbank
SW1P 4RG London
UNITED KINGDOM
E-mail: Alan.Froud@tate.org.uk
Telephone: +44 2078878000
Internet address: http://www.tate.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a 10 calendar days standstill period at the point that information on the award of contract is communicated to bidders. That notification will provide bidders with full information on the award decision. Unsuccessful bidders will be able to challenge the award decision within the standstill period before the Contract is entered into. The Public Contracts Regulations 2006 (as amended) provide for aggrieved bidders to take action before the High Court (England, Wales and Northern Ireland). Any such action must generally be brought within 30 days from the date when the bidder in question first knew or ought to have known that grounds for the bringing of proceedings had arisen.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.7.2013