Tender for Extra Care Housing Services – Doncaster

Tender for Extra Care Housing Services – Doncaster

Doncaster Council is seeking experienced extra care providers in order to establish a flexible framework agreement for the provision of scheduled care and/or on site 24/7 services.

United Kingdom-Doncaster: Health and social work services

2020/S 011-021695

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Doncaster Council
Postal address: Civic Office, Waterdale
Town: Doncaster
NUTS code: UKE31
Postal code: DN1 3BU
Country: United Kingdom
Contact person: Mr Shaun Ferron
E-mail: shaun.ferron@doncaster.gov.uk
Telephone: +44 1302862405
Internet address(es):Main address: http://www.doncaster.gov.uk/

Address of the buyer profile: http://www.doncaster.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=b57c51c8-4222-ea11-80fc-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=b57c51c8-4222-ea11-80fc-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of Extra Care Housing Services

Reference number: DN438994

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Doncaster Council is seeking experienced extra care providers in order to establish a flexible framework agreement for the provision of scheduled care and/or on site 24/7 services to people living within an extra care scheme setting and in any potential future extra care sites within the Borough of Doncaster under the ‘light touch regime’. It should be noted the council reserves the right to reopen the framework over its life time for new providers at its sole discretion. (the framework is more fully described in Lot 1 below)

As part of the establishing the framework agreement there will be an opportunity for the providers to submit tenders for a call-off contract for the following 3 existing schemes,

Lot 2: Charles Court;

Lot 3: Rokeby Gardens;

Lot 4: Swallowdale.

Only providers accepted onto the framework agreement (lot 1)will have their tenders for the call-off contracts evaluated. It should be noted that being accepted onto the open framework is no guarantee of work.

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Framework Agreement for the Provision of Extra Care Housing Services

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE31
Main site or place of performance:

Borough of Doncaster.

II.2.4)Description of the procurement:

The establishment of this flexible framework agreement for the provision of scheduled care and/or on site 24/7 services to people living within an extra care scheme setting and in any potential future extra care sites within the Borough of Doncaster is being conducted under the ‘light touch regime’. Details of the light touch regime can be found in Section VI.3) of this notice. It should be noted the Council reserves the right to reopen the framework over its life time for new entrants at its sole discretion.

Being accepted onto the open framework is no guarantee of work, but will allow providers to view and tender for call-off contracts. Call-off contracts may be available at any point during the life of the open framework and will only be available for those providers on the framework. Specific details for individual services will be published at call-off stage, this will include pricing, contract length, specification and call-off terms and conditions. Tenders submitted at call-off stage will be assessed against appropriate criteria relating to how the provider will deliver the specific opportunity. Call-offs terms and conditions will take precedent over the framework terms and conditions.

As described in the short description above there is a current opportunity for providers to bid for 3 call-off contracts. Only providers accepted onto the framework agreement (lot 1)will have their tenders for the call-off contracts evaluated. It should be noted that there is no obligation on providers to tender for the call-off contracts to be accepted on to the framework agreement. Further details of the process will be found in the published procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is an option to extend for a further 12-month period following the initial 5-year period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Value given is an estimate based on current trends and potential new schemes, but demand for services may fluctuate depending on population needs.

II.2)Description

II.2.1)Title:

Call-off Contract — Provision of Extra Care Services at Charles Court

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE31

II.2.4)Description of the procurement:

Call-off contract — provision of extra care services at Charles Court which are made up of scheduled care and support packages in line with assessed eligible need and 24/7 service including first response, well-being, activity facilitation/delivery.

Further details can be found in the published procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The call-off contract may be extended up to a further 5 years following expiry of the initial 5 years. Further details can be found in the published procurement documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Value given is an estimate for 10 years based on current trends, but demand for services may fluctuate depending on population needs.

II.2)Description

II.2.1)Title:

Call-off Contract — Provision of Extra Care Services at Rokeby Gardens

Lot No: 3

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE31

II.2.4)Description of the procurement:

Call-off contract — provision of extra care services at Rokeby Gardens which are made up of scheduled care and support packages in line with assessed eligible need and 24/7 service including first response, well-being, activity facilitation/delivery.

Further details can be found in the published procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The call-off contract may be extended up to a further 5 years following expiry of the initial 5 years. Further details can be found in the published procurement documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Value given is an estimate for 10 years based on current trends, but demand for services may fluctuate depending on population needs.

II.2)Description

II.2.1)Title:

Call-off Contract — Provision of Extra Care Services at Swallowdale

Lot No: 4

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE31

II.2.4)Description of the procurement:

Call-off contract — provision of extra care services at Swallowdale which are made up of scheduled care and support packages in line with assessed eligible need and 24/7 service including first response, well-being, activity facilitation/delivery.

Further details can be found in the published procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The call-off contract may be extended up to a further 5 years following expiry of the initial 5 years. Further details can be found in the published procurement documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Value given is an estimate for 10 years based on current trends, but demand for services may fluctuate depending on population needs.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Providers will need to be registered with care quality commission in order to provide the required services.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This is being let under Regulation 74 to 77 of the Public Contract Regulations 2015 (Light Touch Regime, LTR) under which the Council has flexibility as to the process or procedure to be used when purchasing certain services of which Extra Care is one. The framework agreement will run for up to 6 years and be opened up periodically to new providers at the councils sole discretion.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/02/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/02/2020
Local time: 10:00
Place:

Doncaster.

Information about authorised persons and opening procedure:

Electronically and by authorised officers of the council only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Doncaster Council
Postal address: Civic Office, Waterdale
Town: Doncaster
Postal code: DN1 3BU
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Doncaster council
Postal address: Civic Office, Waterdale
Town: Doncaster
Country: United Kingdom

VI.5)Date of dispatch of this notice:

13/01/2020