Tender for Facilities Management Hygiene Services

Tender for Facilities Management Hygiene Services

The scope of the contract is to provide and maintain an acceptable level of building cleaning, decontamination service, force-wide laundry service and washroom and medical service across the force.

United Kingdom-Kidlington: Building-cleaning services

2020/S 197-478579

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Thames Valley Police
National registration number: VAT – GB 180 5571 07
Postal address: Police HQ North, Meadow House, The Boulevard, Lang, Oxon
Town: Kidlington
NUTS code: UKJ1 Berkshire, Buckinghamshire and Oxfordshire
Postal code: OX5 1NZ
Country: United Kingdom
Contact person: Maggie Tabakova
E-mail: Magdalena.Tabakova@thamesvalley.pnn.police.uk
Telephone: +44 1865541525
Internet address(es):
Main address: https://www.thamesvalley.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34805&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34805&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Facilities Management Hygiene Services

 

Reference number: PR19019

II.1.2)Main CPV code

90911200 Building-cleaning services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Facilities management hygiene services

The scope of the contract is to provide and maintain an acceptable level of building cleaning, decontamination service, force-wide laundry service and washroom and medical service across the force.

The building cleaning service shall include scheduled building cleaning tasks, reactive building cleaning tasks, 24 hour/7 days a week/365(6) days of the year decontamination cleaning to buildings and provision of all cleaning materials, equipment and consumables.

The laundry service will ensure all the sites have clean laundry stock which is replenished as and when required.

The washroom and medical service shall include on a scheduled and reactive basis collection and disposal of sanitary, nappy and incontinence waste, provision and maintenance of washroom vending items, collection, disposal and replacement of sharps waste units and medical waste units.

 

II.1.5)Estimated total value

Value excluding VAT: 6 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

42716000 Laundry washing, dry-cleaning and drying machines
90524000 Medical waste services
90722200 Environmental decontamination services
90910000 Cleaning services
90911000 Accommodation, building and window cleaning services
90911300 Window-cleaning services
90919200 Office cleaning services
98311100 Laundry-management services
98311200 Laundry-operation services

II.2.3)Place of performance

NUTS code: UKJ1 Berkshire, Buckinghamshire and Oxfordshire

II.2.4)Description of the procurement:

 

Facilities management hygiene services

(Building cleaning, decontamination service, force-wide laundry service and washroom and medical waste service)

The scope of the contract is to provide and maintain an acceptable level of building cleaning, decontamination service, force-wide laundry service and washroom and medical service across the force.

The building cleaning service shall include scheduled building cleaning tasks, reactive building cleaning tasks, 24 hour/7 days a week/365(6) days of the year decontamination cleaning to buildings and provision of all cleaning materials, equipment and consumables.

The laundry service will ensure all the sites have clean laundry stock which is replenished as and when required.

The washroom and medical service shall include on a scheduled and reactive basis collection and disposal of sanitary, nappy and incontinence waste, provision and maintenance of washroom vending items, collection, disposal and replacement of sharps waste units and medical waste units.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2021
End: 30/04/2023
This contract is subject to renewal: yes
Description of renewals:

The current contract expires on 30 April 2021. Any new contract awarded shall commence on 1 May 2021. Subject to satisfactory performance a 1 x 36 months individual further extension is available. Contract to be awarded to a sole supplier.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

 

Envisaged minimum number: 6

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

The expectations are for a minimum of six suppliers and a maximum of 10 suppliers to be invited to tender. RFI Stage 1 pass mark is 68 %. Bidders who meet or exceed this mark will be taken through to the RFQ Stage 2 fully priced bidding process.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the associated tender documentation.

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

 

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in the associated tender documentation and KPIs/SLAs.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/06/2021

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

As detailed in associated tender documentation.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Thames Valley Police
Town: Kidlington
Postal code: OX5 1NZ
Country: United Kingdom
Internet address: https://www.thamesvalley.police.uk/

VI.5)Date of dispatch of this notice:

05/10/2020