Tender for Finance and HR Solution
Cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development Software.
United Kingdom-Swindon: Business transaction and personal business software package
Section I: Contracting authority
I.1)Name and addresses
Swindon Borough Council, Civic Offices, Euclid Street
Contact person: Mr Andrew Woods
Telephone: +44 1793463417
NUTS code: UK
I.4)Type of the contracting authority
Section II: Object
Finance and HR Solution
II.1.2)Main CPV code
II.1.3)Type of contract
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development (L and D), and Recruitment software solution to include deployment and ongoing support
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development (L and D), and Recruitment software solution to include deployment and ongoing support.
The Council reserves the right to increase / decrease the hosting and software licences over the duration of the contract which aligns to the Council’s staffing levels, wholly owned subsidiaries, School and Academies in the Borough of Swindon and potential shared services model. No variant bids are accepted and only one bid per tenderer is acceptable.
The contract advertised is for the design, deployment and ongoing support of a single solution to meet the requirements of the following council functions:
— Financial Management,
— Budget Management,
— Payroll Administration,
— Human Resources,
— Learning and Development,
— Performance Management
The tender must be based upon a cloud Hosted “Software as a Service” model.
Full details relating to the products and services required are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
We intend to go to market for a 12 year contract – the actual composition of this 12 year term to be an initial contract period of 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index (CPI) % based cap for future increases for years 8 to 12.Extention periods are subject to satisfactory performance and budget availability
The estimated contract value for the initial 6 year term is 2 000 000 GBP to 3 100 000 GBP and 3 200 000 GBP to 5 000 000 GBP for a potential 12 year term, to include the cost of software procurement cost, annual subscription cost for “Software as a Service” (SaaS), annual subscription cost for supply of a “Hosting as a Service” (HaaS) solution, and implementation partner costs.
Tender Responses are required on be submitted no later than 30.7.018, 12:00 hrs UK Local time via ProContract tender portal – https://www.supplyingthesouthwest.org.uk/
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 16.7.2018, 12:00 UK Local time.
The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
We intend to go to market for a 12 year contract – an initial contract period of 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index % based cap for future yearly increases. Extention periods are subject to satisfactory performance and budget availability.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
In the procurement documents
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.5)Date of dispatch of this notice: