Tender for Finance System and Related Services

Tender for Finance System and Related Services

Supply finance system to Cherwell District Council.

United Kingdom-Bodicote: Computer-related services

2019/S 238-584187

Contract notice

ServicesTender for Finance System and Related Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cherwell District Council – Procurement of Finance System and related Services
Postal address: Cherwell District Council, Bodicote House, Bodicote, Banbury, Oxfordshire
Town: Bodicote
NUTS code: UKJ14
Postal code: OX16 4AA
Country: United Kingdom
Contact person: martin.hall@oxfordshire.gov.uk
E-mail: martin.hall@oxfordshire.gov.uk
Telephone: +44 7889164706
Internet address(es):Main address: www.cherwell.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cherwell District Council — Procurement of Finance System and related Services

Reference number: Cherwell – 00000100

II.1.2)Main CPV code

72500000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cherwell District Council are seeking to procure a new finance service to replace their current contract which is due to expire on 31.3.2021. Tenderers are invited to respond to this OJEU advert and the accompanying detailed specification which includes full details of the expected functionality of the new service, the implemetation and transition timetable and the technical specification. The contract start date is targetted to be 26.3.2020 and the initial term will be 5 years with the option to extend for a further 5 years in aggregate. Transition from the current contract to the new contract provided by this procurement is due to be completed by 31.3.2021. Full details of the Councils requirements and intended contract are attached to this procurement invite.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14
Main site or place of performance:

II.2.4)Description of the procurement:

Cherwell District Council are seeking to procure a new finance service to replace their current contract which is due to expire on 31.32021. Tenderers are invited to respond to this OJEU advert and the accompanying detailed specification which includes full details of the expected functionality of the new service, the implementation and transition timetable and the technical specification. The contract start date is targetted to be 26.3.2020 and the initial term will be 5 years with the option to extend for a further 5 years in aggregate. Transition from the current contract to the new contract provided by this procurement is due to be completed by 31.3.2021 Full details of the Councils requirements and intended contract are attached to this procurement invite the Council terms and conditions are provided with the ITT on the eTendering portal.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality is broken down into sub-criteria focussed on compliance with functional specification, technical compliance, implementation and transition, overarching method / Weighting: 80 %
Cost criterion – Name: Price is broken down into sub-criteria comprising total cost over initial contract period and rate card / Weighting: 20 %

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 26/03/2020
End: 25/03/2025
This contract is subject to renewal: yes
Description of renewals:

Extension clauses exist to enable the Council to extend up to a maximum of 5 further years beyond the initial contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Tenderers may provide a solution that is hosted in the cloud or hosted on the Council premises.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 08/06/2020

IV.2.7)Conditions for opening of tenders

Date: 07/02/2020
Local time: 12:05
Place:

Via eTendering system unless otherwise agreed.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Cherwell Procurement team and nominated evaluation officers
Postal address: Cherwell District Council, Bodicote House, Bodicote, Banbury, Oxfordshire
Town: Bodicote
Postal code: OX164AA
Country: United Kingdom
E-mail: martin.hall@oxfordshire.gov.uk
Telephone: +44 7889164706Internet address: www.cherwell,gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/12/2019