Tender for Financial and Commercial Advisory Services

United Kingdom-Belfast: Business and management consultancy and related services

2018/S 133-303019

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Finance — Digital Shared Services
C/o Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Michelle Frew
E-mail: michelle.frew@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.finance-ni.gov.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DoF DSS — Digital NI Procurement Programme – Financial and Commercial Advisory Support

Reference number: 1572352

II.1.2)Main CPV code

79400000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department of Finance Digital Shared Services is in the process of developing a procurement strategy that will enable the purchasing of capability and services for continuity of digital application managed services and contact centre services and to deliver innovation skills and techniques through value for money mechanisms that will ensure the successful delivery of Citizen Contact, the Digital Transformation Strategy and Programme for Government Outcomes. DSS require the services of a financial advisory team to complete a Programme Level Business Case and associated Outline Business Cases to support all procurement activity detailed in the strategy, provide financial and commercial advisory services to assist with the completion of all procurement projects within the Digital NI Procurement Programme and to support the account management teams manage all contracts and frameworks in line with the contractual terms agreed.

II.1.5)Estimated total value

Value excluding VAT: 498 800.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79410000

79411100

79412000

79418000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 498 800.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The initial Contract period will be for 5 years (the Digital NI Procurement Programme duration). The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for a further 7 periods of up to and including 12 months each commencing from the termination date of the original Contract Period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The figure in II.1.5 represents the upper limit of an estimated contract value, including all extension periods which ranges from 450 000 to 750 000 GBP. This reflects the potential scale of the contract such changes to the scope / and or scale which may result from future requirements. The pricing strategy applied and setting of cost / profit margins are a commercial decision for economic operators.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per Standard Conditions of Contract Schedule 3 Contract Management and Monitoring Schedule.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/08/2018

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 14/11/2018

IV.2.7)Conditions for opening of tenders

Date: 16/08/2018

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract Management / Monitoring. The successful Contractor’s performance on this Contract will be managed as per specification and regularly monitored in accordance with the Standard Conditions of Contract Schedule 3 (see Procurement Guidance Note 01/12 Contract Management. https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF) . Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Written Warning and Notice of Unsatisfactory Performance and this Contract may be terminated. The issue of a Notice of Written Warning and Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to three years from the date of issue of the Notice. The Authority expressly reserves the rights:

(a) not to award any contract as a result of the procurement process commenced by publication of this notice;

(b) to make whatever changes it may see fit to the content and structure of the tendering Competition;

(d) to award contract(s) in stages; and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal / mediation procedures.
As above
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/07/2018