Tender for Financial Management System

Tender for Financial Management System

Financial management system including functionality covering purchasing, sales, staff expenses.

United Kingdom-Inverness: Financial systems software package

2019/S 238-585136

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Highlands and Islands Airports Ltd
Postal address: Head Office, Inverness Airport
Town: Inverness
NUTS code: UKM6
Postal code: IV2 7JB
Country: United Kingdom
E-mail: info@hal.co.uk
Telephone: +44 1667462445
Fax: +44 1667464300
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.6)Main activity

Airport-related activities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Financial Management System and Associated Services

Reference number: HIA-01130

II.1.2)Main CPV code

48442000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of a financial management system including functionality covering purchasing, sales, staff expenses, fixed assets, cash and bank, general ledger, budgeting and forecasting and flexible management reporting. The supplier will also provide ongoing system support services.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48440000
48441000
48442000

II.2.3)Place of performance

NUTS code: UKM6
Main site or place of performance:

Inverness.

II.2.4)Description of the procurement:

HIAL wish to appoint a sole supplier for the provision of a financial management system including functionality covering purchasing, sales, staff expenses, fixed assets, cash and bank, general ledger, budgeting and forecasting and flexible management reporting. The supplier will also provide ongoing system support services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Business requirements / Weighting: 50
Quality criterion – Name: Implementation and exit plans / Weighting: 22
Quality criterion – Name: System deployment and delivery / Weighting: 22
Quality criterion – Name: Key personnel / Weighting: 3
Quality criterion – Name: Performance management / Weighting: 3
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Provision to extend annually by a further 2 years if mutually agreed and depending on performance.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Technical and professional ability and capacity.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

A separate procurement exercise is being undertaken to procure an Airport Operations DataBase (AODB) system capable of capturing air traffic data used for operational management and billing aviation customers. The AODB system may process this data to generate a customer invoice or pass this data to the financial management system to allow it to generate the customer invoice. Suppliers are therefore invited to submit a variant bid to include this additional functionality. Instructions on how such bids are to be submitted are included in section 6.2 of the tender document.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender document.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

See tender document.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments on completion of milestones as per tenderer’s implementation plan.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2025

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=607178

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:607178)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=607178

VI.4)Procedures for review

VI.4.1)Review body

Official name: Highlands and Islands Airports Ltd
Postal address: Head Office, Inverness Airport
Town: Inverness
Postal code: IV2 7JB
Country: United Kingdom
Telephone: +44 1667462445
Fax: +44 1667464300Internet address: http://www.hial.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/12/2019