Tender for Flail Tree Cutting Services

Tender for Flail Tree Cutting Services

Lot 1: Flail Tree Cutting Services (North); Lot 2: Flail Tree Cutting Services (South); Lot 3: Flail Tree Cutting Services (East).

United Kingdom-Belfast: Forestry services

2020/S 016-034997

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Northern Ireland Electricity Networks Ltd
Postal address: 120 Malone Road
Town: Belfast
NUTS code: UKN
Postal code: BT9 5HT
Country: United Kingdom
E-mail: Ruadhrai.OKane@nienetworks.co.uk
Internet address(es):Main address: www.nienetworks.co.uk

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Electricity

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T310 (2020) Flail Tree Cutting Services

Reference number: T310 (2020)

II.1.2)Main CPV code

77200000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contracting entity intends to establish a framework arrangement under which it shall appoint economic operators to enter into separate framework agreements for the provision of flail tree cutting services across a number of separate lots as follows:

Lot 1: Flail Tree Cutting Services (North);

Lot 2: Flail Tree Cutting Services (South);

Lot 3: Flail Tree Cutting Services (East).

Each framework agreement will be for a period of 5 years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to 3 years, with a total potential duration of 8 years. The contracting entity estimates that the total spend under the framework agreements could be up to 1 740 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 1 740 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot 1: Flail Tree Cutting Services (North)

Lot No: 1

II.2.2)Additional CPV code(s)

77200000
77211300
77211400
77211500
77300000

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

NORTHERN IRELAND.

II.2.4)Description of the procurement:

This lot will include:

1) Flail tree cutting services to assist with the NIE Networks’ tree cutting programme:

(a) cutting using tractor mounted flail cutter;

(b) cutting using tracked machine mounted mulcher.

2) Pre-site assessment as required;

3) The contractor will be responsible for providing all necessary labour, materials, plant, equipment and transport required for flail tree cutting services;

4) The services must be carried out in a safe manner to comply with current health and safety legislation and in accordance with NIE networks’ safety rules (electrical and mechanical);

5) The contractor will be required to have suitably trained and competent persons to provide flail tree cutting services and appropriate plant and equipment;

6) This service shall include the delivery and removal of the equipment to and from the work location

It is intended that the contracting entity will enter into a framework agreement with 1 economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 694 387.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

At the end of the term, the framework arrangement may be subject to retender.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference Project T310 (2020) flail tree cutting services.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Each framework agreement will be for a period of 5 years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to 3 years, with a total potential duration of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Flail Tree Cutting Services (South)

Lot No: 2

II.2.2)Additional CPV code(s)

77200000
77211300
77211400
77211500
77300000

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

NORTHERN IRELAND.

II.2.4)Description of the procurement:

This lot will include:

1) Flail tree cutting services to assist with the NIE Networks’ tree cutting programme:

(a) cutting using tractor mounted flail cutter;

(b) cutting using tracked machine mounted mulcher.

2) Pre-site assessment as required;

3) The contractor will be responsible for providing all necessary labour, materials, plant, equipment and transport required for flail tree cutting services;

4) The services must be carried out in a safe manner to comply with current health and safety legislation and in accordance with NIE networks’ safety rules (electrical and mechanical);

5) The contractor will be required to have suitably trained and competent persons to provide flail tree cutting services and appropriate plant and equipment;

6) This service shall include the delivery and removal of the equipment to and from the work location.

It is intended that the contracting entity will enter into a framework agreement with 1 economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 781 186.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

At the end of the term, the framework arrangement may be subject to retender.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference Project T310 (2020) flail tree cutting services.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Each framework agreement will be for a period of 5 years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to 3 years, with a total potential duration of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Flail Tree Cutting Services (East)

Lot No: 3

II.2.2)Additional CPV code(s)

77200000
77211300
77211400
77211500
77300000

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

NORTHERN IRELAND.

II.2.4)Description of the procurement:

This lot will include:

1) Flail tree cutting services to assist with the NIE Networks’ tree cutting programme:

(a) cutting using tractor mounted flail cutter;

(b) cutting using tracked machine mounted mulcher.

2) Pre-site assessment as required;

3) The contractor will be responsible for providing all necessary labour, materials, plant, equipment and transport required for flail tree cutting services;

4) The services must be carried out in a safe manner to comply with current health and safety legislation and in accordance with NIE networks’ safety rules (electrical and mechanical);

5) The contractor will be required to have suitably trained and competent persons to provide flail tree cutting services and appropriate plant and equipment;

6) This service shall include the delivery and removal of the equipment to and from the work location.

It is intended that the contracting entity will enter into a framework agreement with 1 economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 260 395.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference project T310 (2020) flail tree cutting services.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference project T310 (2020) flail tree cutting services.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Each framework agreement will be for a period of 5 years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to 3 years, with a total potential duration of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference Project T310 (2020) flail tree cutting services.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference Project T310 (2020) flail tree cutting services.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the end of the term, the framework arrangement may be subject to retender.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Northern Ireland Electricity Networks Ltd
Postal address: 120 Malone Road
Town: Belfast
Postal code: BT9 5HT
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: High Court of Justice in Northern Ireland
Postal address: Royal Courts of Justice, Chichester Street
Town: Belfast
Postal code: BT1 3JY
Country: United Kingdom

VI.5)Date of dispatch of this notice:

21/01/2020