Tender for Fleet Management Services

Tender for Fleet Management Services

PP wishes to procure and enter into a framework agreement with multiple suppliers for the provision of fleet management services.

UK-Manchester: Fleet management, repair and maintenance services

2013/S 092-156966

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procure Plus Limited
Duckworth House, Lancastrian Office Centre, Old Trafford
M32 0FP Manchester

Internet address(es):

General address of the contracting authority: http://www.procure-plus.com

Address of the buyer profile: http://tendermanagement.procure-plus.com/register/index/4f7ee97738

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to section II.1.5 of this Notice for details of the contracting authorities and organisations that will be entitled to call off under the framework agreement
M32 0FP

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Fleet management services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Predominantly in the North of England. This may extend to other parts of the United Kingdom over the lifetime of the framework agreement.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Procure Plus (PP) is a social housing regeneration consortium based in the North West of England. PP has formed an alliance with Cumbria Housing Partnership (CHP), Procure Plus Associates (PPAL) and Efficiency North (EN). Subject to business requirement this alliance may from time to time, include other housing associations in the United Kingdom. This alliance is known collectively as Re:allies. Re:allies brings together expertise from across the North of England to deliver a highly efficient approach to procurement and regeneration at a local level. Further additional social housing consortia may join the Re:allies alliance from time to time. Further background information can also be obtained by visiting www.re:allies.com.

PP wishes to procure and enter into a framework agreement with multiple suppliers for the provision of fleet management services. The core requirements for the framework agreement will be to provide a cost effective and fit for purpose source of supply for the full range of customer fleet requirements. A key requirement of suppliers who will be appointed to the framework agreement will be the ability to recommend and arrange sources of finance and acquisition of vehicles. Therefore suppliers must be able to demonstrate multiple sources of funding options and vehicle supply, whether for leasing, short term hire, contract purchase or outright purchase.
The appointed suppliers must be able to provide the following services either internally or through their supply chain:
— Multiple finance options for the leasing, contract purchase and outright purchase of vehicles;
— Vehicle leasing, short term hire, contract purchase and outright purchase of petrol, diesel and hybrid vehicles. This will include on-going warranties, servicing and maintenance packages where applicable. The type of vehicles may be expanded to include electric and hydrogen vehicles;
— Vehicle customisation services including but not limited to signage, modification, conversion and installation of racking;
— Servicing, maintenance and repair services;
— Fuel management including fuel cards;
— Installation, maintenance and on-going management of vehicle telematics and tracking systems;
— Consultancy and advisory services relating to a customer’s existing or proposed fleet requirements;
— Management of existing and grey fleet including repairs, maintenance and servicing;
— Roadside assistance and breakdown recovery services;
— Driver checks and driver assessment services;
— Accident management services;
— Vehicle disposal services;
— Advice, implementation and management of company car schemes;
— Advice, implementation and management of employee purchase schemes;
— Open book accounting.
The framework agreement will be in place for a period of four years and will not be extended beyond this period, however contracts called-off under the framework agreement may, where appropriate, continue beyond the four year term of the framework.
Individual contracting authorities and organisations entitled to access the framework agreement will have the option to agree and award call off contracts at any stage during the term of the framework. The following contracting authorities and organisations will be entitled to agree and award call off contracts under the proposed framework agreement as and when required-
1. PP’s members (both current and future). A list of PP’s current members is set out in section VI.3 of this Notice;
2. CHP’s members (both current and future). A list of CHP’s current members is set out in section VI.3 of this Notice;
3. PPAL’s members (both current and future). A list of PPAL’s current members is set out in section VI.3 of this Notice;
4. EN’s members (both current and future);
5. The current and future members of any other member of the Re:allies alliance from time to time;
6. Any partner or customer of PP, CHP, PPAL, EN or other Re:allies member from time to time, which may include any social housing provider in the United Kingdom. “Social housing provider” for this purpose means any provider of social housing and includes registered housing providers (a list of these can be found by visiting www.homesandcommunities.co.uk), local authorities, local government ALMOs and unitary authorities. A list of PP’s current partners and customers is set out in section VI.3 of this Notice.

7. The framework agreement will also be available for use by organisations who are party to PP’s current and future framework agreements including but not limited to framework agreements for the completion of gas servicing and repair, responsive repairs, new build, voids and various installation and repair works from time to time (“Other Framework Agreements”). The use of the framework agreement will be under licence from PP and the organisation’s entitlement to enter into a call off contract will end if the organisation ceases to be a party to all of the Other Framework Agreements. A list of the organisations that are currently party to Other Framework Agreements is set out in section VI.3 of this Notice. This list is updated from time to time as and when Other Framework Agreements expire / come into force. Details of any updates can be found by visiting www.procure-plus.com.

The contracting authorities and organisations referred to in paragraphs 1 to 7 above have requirements predominantly within the North of England.
The contracting authorities and organisations referred to in paragraphs 1 to 7 above shall be under no obligation to use the framework agreement.
The framework agreement will be entered into by PP and the successful suppliers however the framework agreement may be novated from PP to Re:allies if and when Re:allies is incorporated.

II.1.6)Common procurement vocabulary (CPV)

50111000, 50111100, 50111110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

1.00 – 30,000,000.00 GBP.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees, performance bonds, warranties and / or deposits may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be available in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of suppliers submitting an acceptable offer it will be necessary to provide an undertaking that each supplier will be jointly and severally responsible for the due performance of any contracts called off under the framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: please refer to the pre-qualification documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: please refer to the pre-qualification documents.
Minimum level(s) of standards possibly required: please refer to the pre-qualification documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
please refer to the pre-qualification documents.
Minimum level(s) of standards possibly required:
please refer to the pre-qualification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Procure Plus reserve the right to hold an e-auction as part of the tender process or throughout the term of the framework agreement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 37-058614 of 21.2.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.6.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

PP’s current members are as follows:
Guinness Northern Counties www.guinnesspartnership.com/resident-services/guinness-northern-counties.aspx

Northwards Housing www.northwardshousing.co.uk

Parkway Green Housing Trust www.parkwaygreen.co.uk

Rochdale Boroughwide Housing www.rbhousing.org.uk

Salix Homes www.salixhomes.org

Southway Housing www.southwayhousing.co.uk

Stockport Homes www.stockporthomes.org/main.cfm

Symphony Housing www.symphonyhousing.org.uk

Trafford Housing Trust www.traffordhousingtrust.co.uk

Together Housing
Your Housing Group www.yourhousinggroup.co.uk

CHP’s current members are as follows:
Eden Housing Association www.edenha.org.uk

Home North West www.homegroup.org.uk

Impact Housing Association www.impacthousing.org.uk

Two Castles Housing Association www.twocastles.org.uk

South Lakes Housing www.southlakeshousing.co.uk

Your Derwent and Solway Housing Association (part of Your Housing) www.yourhousinggroup.co.uk

PPAL’s current members are as follows:
Mosscare Housing Group www.mosscare.org.uk

PP’s current partners and customers are as follows:
Barrow Council
Calico Housing www.calico.org.uk

Community Gateway Association www.communitygateway.co.uk/index.aspx

City South Manchester www.citysouthmanchester.co.uk

First Choice Homes Oldham www.fcho.co.uk/main.cfm

Home Group www.homegroup.org.uk

Peaks and Plains www.peaksplains.org

Sixtown Housing www.sixtownhousing.org

Wigan and Leigh Housing www.walh.co.uk

The organisations that are currently party to Other Framework Agreements are as follows:
A B Mitchell Developments Limited www.abmitchelldevelopments.co.uk

AB (Electrical) Engineering Limited www.abelectricalengineeringltd.com

Absolute Electrical and Mechanical Solutions Limited www.absoluteemsolutions.co.uk

AFM Gas Services Ltd www.afmgas.co.uk

Alfred Bagnall & Sons (North West) Limited www.bagnalls.co.uk

Apollo Property Services Group Limited (part of Keepmoat) www.keepmoat.com

Ashley & McDonough (Huyton) Ltd www.ash-heat.co.uk

B4Box Ltd www.b4box.co.uk

B.D.M. Northwest Ltd
BAAS Construction Ltd www.baas.co.uk

Bardsley Construction Limited www.bardsley.co.uk

Barlows (UK) Ltd www.barlows-electrical.com

Bell Decorating Group Limited www.bell-group.co.uk

Booth Mechanical Services Limited (part of Liberty Group) www.boothmech.co.uk

Bramall Construction (part of Keepmoat) www.keepmoat.com

Breyer Group Public Limited Company www.breyergroup.co.uk

British Gas – New Heating Limited www.britishgas.co.uk

Building Partnerships (Northern) Limited
Bullock Construction Limited www.bullock.co.uk

C&D Industrial Services Limited www.candgroup.co.uk

Campbell Electrics www.campbellelectrics.com

Chester and District Housing Trust Limited www.cdht.net

Christopher James General Contractors www.christopherjames.co.uk

City Technical Services (UK) Ltd www.city-holdings.co.uk

C.L.C. Contractors Limited www.clcgroup.com

Compass Gas Limited
Complete Electrical UK Ltd www.completeelectrical.org.uk

Concept Heating Systems Limited
Cruden Group www.crudengroup.co.uk

CSC Construction Ltd www.cscconstruction.co.uk

Curtis Contracts Ltd
DDC Building and Joinery Limited www.ddcbuildingandjoinery.co.uk

DLP Services (Northern) Limited www.dlpservices.com

Dodd Group (Midlands) Limited www.doddgroup.com/commercial/home.aspx

Ductclean (UK) Limited www.ductclean.co.uk

E.R. Williams (Painting Contractors) Limited www.erwilliams.co.uk

Eaga Heating Services Limited (part of Carillion Energy Services) www.carillionenergy.com

EFT Systems Limited www.eftsystems.co.uk

Emanuel Whittaker Limited www.emanuel-whittaker.co.uk

Eric Wright Construction Ltd www.ericwright.co.uk

Esh Property Services www.eshproperty.co.uk

F.T. Finley & Co Ltd www.ftfinley.co.uk

F.T. Gordon Building Services Limited www.ftguk.com

Fawley Construction www.fawley-construction.co.uk

Forest Environmental Limited www.forestenvironmental.co.uk

Foz Electrical Limited www.fozelectrical.co.uk

Freemont R&R Limited www.freemontltd.co.uk/about-us/

G & J Seddon Ltd www.seddon.co.uk

GB Building Solutions www.gbgroup.co.uk/what-we-do/building-solutions.aspx

George Jones & Sons (Contractors) Limited www.georgejones.org.uk

Helena Propertycare www.helenapropertycare.co.uk

Herbert T Forrest Ltd www.forrest.co.uk

Hollidays Limited
Hughes Bros Building & Joinery Ltd www.hughesbros.co.uk

Huyton Plumbing and Heating Limited www.huytonplumbingandheating.com

Integral UK Ltd www.integral.co.uk

Jackson, Jackson and Sons Ltd www.jackson-jackson.co.uk

Jackson Lloyd (part of Mears Group) www.jacksonlloyd.co.uk

JC Construction www.jcconstruction.co.uk

JD Plastics & Rooflines Limited www.jdp-rooflines.co.uk

JJH Building Contractors Limited
John N Dunn Group Limited www.jndunn.co.uk

Jones and Hampton Ltd www.jonesandhampton.com

Keepmoat Limited www.keepmoat.com

Keith Wilson Electrical Contractors Limited
KHT Services (part of First Ark) www.khtservices.co.uk

Kier Living www.kier.co.uk/strategic_alliances/company.asp?co=146

Kitsons Environmental Europe Limited (part of Silverdell PLC) www.silverdell.co.uk

Liberty Gas Group Limited www.liberty-group.co.uk

Lovell Partnership Limited www.lovell.co.uk

Manchester and Cheshire Construction Co Ltd www.mcconstruction.co.uk

Manley Construction Limited www.manleyconstruction.com

Mansell Construction Services Ltd www.constructingcommunities.com

Mainlink Maintenance Limited
Margrange Limited www.margrangeelectrical.co.uk

Martindale’s Limited www.martindales.ltd.uk

Mayson Bros Limited www.maysonbros.co.uk

McCosker Ltd www.mccosker.co.uk

Mears www.mearsgroup.co.uk

Mitie Property Services (UK) Limited www.mitie.com

Morrison Facilities Services www.morrisonplc.com

O’Hare & McGovern Ltd www.ohmg.com

OP Building Maintenance Services Limited www.opbms.co.uk

P.H Jones Limited (part of British Gas) www.phjones.co.uk

Paragon Building Services www.paragonconstructiongroup.com

PC Electrical (UK) Limited www.pcelectricaluk.com

PE Jones Contracts (Manchester) Ltd www.jones-contracts.co.uk/index.htm

PLP Construction Limited www.plpconstructionltd.co.uk

Pochin Construction Ltd www.pochinconstruction.co.uk

Premier Energy Solutions www.premierenergysolutions.co.uk

Qualifit Limited
R P Tyson Construction Limited www.tysonconstruction.co.uk

Rhodar Limited www.rhodar.co.uk

Richmond Joiners & Builders Limited
RMI Property Services
Rogerson Homeserve+ Ltd www.rogersonhomeserveplus.co.uk

Rothwell Plumbing Services Limited www.rothwellplumbing.co.uk

Rowlinson Constructions Limited www.rowlinsonconstruction.co.uk

Southdale Limited www.southdale.co.uk

Simon Dean Electrical Limited www.simondeanelectrical.co.uk

Sovereign Group Limited www.sov-group.co.uk

St Annes Contractors Ltd www.stannescontractorsltd.com

Stobbarts Limited www.stobbarts.com

Stockport Homes (Repair 1st) www.stockporthomes.org/main.cfm?type=REPAIRS

Straightline Construction Company Limited www.straightlineconstruction.co.uk

Strategic Team Group www.strategicteamgroup.com

Styles & Wood/Freemont Consortium www.stylesandwood.co.uk

Sure Maintenance Ltd www.suregroup.co.uk

Team Heat (N.W) Limited (now Greentech Energy Ltd)
Termrim Construction Limited www.termrim.co.uk

The Casey Group www.casey.co.uk

Thomas Armstrong (Construction) Ltd www.thomasarmstrong.co.uk

V & T (Plumbing, Central Heating and Bathrooms) Limited T/A Aqua Interiors
Vinci Construction UK Limited www.vinciconstruction.co.uk

Warmer Heating Ltd (now Warmer Energy Services) www.warmerenergyservices.com

Wates Construction Limited www.wates.co.uk

Wates Living Space www.wates.co.uk/our-businesses/wates-living-space

White Building Services Ltd (part of Bethell Group) www.bethell.co.uk

Wiggett Construction Ltd www.wiggett.co.uk

Willmott Dixon www.willmottdixongroup.co.uk

Winsulate UK Limited www.winsulate.co.uk

Wolseley UK www.wolseley.co.uk

Woods Building Services Limited T/A AA Woods www.aawoods.co.uk

Wrightbuild Ltd www.wrightbuild.org.uk

Further details on PP and its members can be found at www.procure-plus.com

Further details on CHP and its members can be found at www.cumbriahp.com

Further details on PPAL and its members can be found at www.procure-plus.com/gmprocure-associates

Further details on EN and its members can be found at www.efficiencynorth.org

Further details on Re:allies can be found at www.re-allies.com

PP reserves the right to cancel the procurement at any time and not to proceed with all or part of the framework agreement.
PP will not, under any circumstances, reimburse any expense incurred by applicants in preparing their PQQ submission for the framework agreement.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32, 32A and Part 9 of the Public Contract Regulations 2007 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London

VI.5)Date of dispatch of this notice:10.5.2013