Tender for Floor Coverings

Tender for Floor Coverings

The Provision of Floor Coverings and Installation Services.

UK-Warrington: Floor coverings

2013/S 095-161973

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CEL Procurement Ltd (Procurement for Housing)
2 Olympic Park, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261

Internet address(es):

General address of the contracting authority: http://www.cel.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25767

Further information can be obtained from: CEL Procurement Ltd (Procurement for Housing)
2 Olympic Park, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261
Internet address: http://www.cel.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: CEL Procurement Ltd (Procurement for Housing)
2 Olympic Park, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261
Internet address: http://www.cel.co.uk

Tenders or requests to participate must be sent to: CEL Procurement Ltd (Procurement for Housing)
2 Olympic Park, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261
Internet address: http://www.cel.co.uk

I.2)Type of the contracting authority

Other: Procurement Consortium
I.3)Main activity

General public services
Health
Housing and community amenities
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Floor Coverings and Installation Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Throughout the United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 700 000 and 35 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Procurement for Housing Limited (PfH) is putting in place a Framework Agreement for the provision of Floor Coverings and Installation Services.
The framework agreement is for use by, but not limited to:
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length ManagementOrganisation and other public sector organisations such as defence or education.
(2) All 800 plus current members of Procurement for Housing (PfH) and any future members of PfH,details of which can be found in the following link: http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users.

The purpose of this framework agreement is to provide the Floor Coverings and Installation Services to members of, but not limited to PfH. This framework agreement may also be used by other public bodies as defined by the European Union although the agreement has been initially let solely on behalf of PfH members.
The framework will include but is not limited to Flooring, including soft surface and hard surface flooring – Underlay, carpet, hardwood, wood, wood effect, non-slip flooring, grip matting, wet rooms, gripper rods, area rugs, tile, laminate, covering natural stone, marble, ceramic, and porcelain, vinyl, and miscellaneous such as cork, rubber.
The work will be grouped into 7 Lots:
Lot 1 – Scotland.
Lot 2 – Northern England and Northern Ireland.
Lot 3 – Central England and East Anglia.
Lot 4 – Midlands.
Lot 5 – Wales.
Lot 6 – South East England (including London).
Lot 7 – South West England.
For further information please see the PQQ Document.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=102956

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=102956

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

44112200, 44112210, 39530000, 39531000, 39531310, 39531400, 44112230

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Procurement for Housing Limited (PfH) is putting in place a Framework Agreement for The Supply and Installation of Floor Coverings.
The framework agreement is for use by, but not limited to:
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length ManagementOrganisation and other public sector organisations such as defence or education.
(2) All 800 plus current members of Procurement for Housing (PfH) and any future members of PfH,details of which can be found in the following link: http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

The purpose of this framework agreement is to provide The Supply and Installation of Floor Coverings to members of, but not limited to PfH. This framework agreement may also be used by other public bodies as defined by the European Union although the agreement has been initially let solely on behalf of PfH members.
The framework will include but is not limited to:
— Flooring, including soft surface and hard surface flooring – Underlay, carpet, hardwood, wood, wood effect, non-slip flooring, grip matting, wet rooms, gripper rods, area rugs, tile, laminate, covering natural stone, marble, ceramic, and porcelain, vinyl, and miscellaneous such as cork, rubber.
— The supplier must be able to provide a wide range of products of varying qualities including heavy weight, durable and hard wearing options in a range of colours and textures.
— Be able to offer choice and value suitable for different environments while keeping up to date with current and future trends/needs of the environment.
— Provide flooring by fire regulations, health and safety regulations and slip and stain resistance.
— To fit the flooring, vacuum clean after laying flooring, remove waste and packing of new and old flooring.
— The supplier must be able to provide flooring to any PfH member site within the UK, including members which have multiple sites. The organisation’s logistical infrastructure must also be able to support the delivery and installation of flooring to a potential 800 plus PfH members located throughout the UK.
— The supplier should have available the option of a quick turnaround for urgent orders.
— There will be a requirement for the supplier to satisfy ‘one off’ orders or low value orders placed by members. Equally the supplier must be able to provide samples, project management, and design servicing as and when required by members.
— When there is a requirement the successful supplier will be required to conduct customer consultation sessions and tenant consultation sessions, and therefore a proven track record in this area is required.
— The supplier must have excellent customer service and support teams and be able to provide a dedicated account manager to the framework.
— The supplier will be required to attend regular review meetings with PfH and will also be required to attend review meetings as and when with PfH members.
— There will be instances when PfH or PfH members invite suppliers to participate in min-competition exercises, suppliers are expected to participate in such exercises and if the supplier chooses not to participate then a valid reason explaining why the supplier has declined to take part in the exercises must be provided.
The work will be grouped into 7 Lots:
Lot 1 – Scotland.
Lot 2 – Northern England and Northern Ireland.
Lot 3 – Central England and East Anglia.
Lot 4 – Midlands.
Lot 5 – Wales.
Lot 6 – South East England (including London).
Lot 7 – South West England.
For further information please see the PQQ Document.
Estimated value excluding VAT:
Range: between 700 000 and 35 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 5 Lot title: Wales

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Wales.
2)Common procurement vocabulary (CPV)

44112230, 44112200, 44112210, 39530000, 39531000, 39531400, 39531310

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Wales.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Scotland

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Scotland.
2)Common procurement vocabulary (CPV)

39530000, 39531000, 39531310, 39531400, 44112200, 44112210, 44112230

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Scotland.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Northern England and Northern Ireland

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Northern England and Northern Ireland.
2)Common procurement vocabulary (CPV)

44112230, 44112200, 44112210, 39530000, 39531000, 39531310, 39531400

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Northern England and Northern Ireland.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Midlands

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within the Midlands.
2)Common procurement vocabulary (CPV)

44112230, 39530000, 39531000, 39531310, 39531400, 44112200, 44112210

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within the Midlands.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Central England and East Anglia

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Central England and East Anglia.
2)Common procurement vocabulary (CPV)

44112230, 44112200, 44112210, 39530000, 39531000, 39531400, 39531310

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within Central England and East Anglia.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: South West England

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within the South West of England.
2)Common procurement vocabulary (CPV)

44112200, 44112210, 44112230, 39530000, 39531000, 39531400, 39531310

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within the South West of England.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: South East England (including London)

1)Short description

The supply and fitting of floor coverings, underlay and other associated products to PfH members within the South East of England.
2)Common procurement vocabulary (CPV)

39530000, 39531000, 39531310, 39531400, 44112200, 44112210, 44112230

3)Quantity or scope

The supply and fitting of floor coverings, underlay and other associated products to PfH members within the South East of England.
Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made through the CEL Procurement Central Billing Services, further information can be found in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The minimum standards PfH requires of an Organisation for it to be eligible to be selected to be invited to tender for the Framework Agreement are:
Eligibility criteria:
— that no circumstances exist requiring the mandatory exclusion of the Organisation (Part B, Question 7.1); and
— that no discretionary grounds for exclusion exist, unless PfH considers that the exclusion of the Organisation for those grounds is not a proportionate response to them (Part B, Question 7.2).
Economic and financial criteria:
— the total value of the lots that the Organisation bid for must not exceed 25 % of the Organisations annual turnover as stated in the most recent financial accounts (Part C, Question 8.3);
— minimum levels of:
— professional indemnity insurance of 500,000 GBP (five hundred thousand pounds);
— employer’s liability insurance of 5 million GBP (five million pounds);
— public liability insurance of 5 million GBP (five million pounds)
or evidence that the Organisation can secure such insurances (Part C, Question 8.5); and
— that nothing is disclosed by any of the financial information required to be supplied by the Organisation or discovered from PfH’s other checks about the Organisation (including bank and credit references) that gives rise to concerns that the Organisation may not complete the full term of the Contract because of financial difficulties (Part C, Question 8 generally).
— Financial ratios that will be used to calculate the financial stability of the organisation are:
— Current ratio which is calculated as; [Current Assets / Current Liabilities],
— Net Profit percentage which is calculated as; [Net Profit / Turnover],
— Return on Investment ratio which is calculated as; [Net Profit / Net Worth].
Technical and professional ability criteria:
— evidence that the Organisation has the capability to meet any minimum requirements for the supplies to be provided under the Framework Agreement as set out in paragraph 1.2 of this PQQ (Part C, Question 9.1);
— evidence that there have been no disputes or terminations of the Organisation’s contracts in the previous 3 years or that where there have been such disputes or terminations they are not due to the default of the Organisation (Part D, Question 9.7);
— evidence that over the previous 3 years the Organisation has undertaken at least 2 (two) other contracts that are similar to those covered by the Framework Agreement, for clients with similar requirements (including the client being subject to an external regulatory regime) as PfH members (Part D, Questions 9.2 to 9.4 inclusive);
— that no concerns are disclosed by any of the references or the information provided in response to this PQQ relating to the Organisation’s skills, efficiency, exercise or reliability that give rise to concerns that the Organisation will not deliver all contracts called off under the Framework Agreement, the supplies to the standards PfH members will require (Part D, Question 9 generally and Question 9.3 in particular);
— evidence either that there have been no prosecutions of, or notices served on, the Organisation for breaches of either health and safety laws or environmental laws or that, where there have been, adequate steps have been taken to prevent a recurrence, (Part D, Questions 9.9 and 9.10);
— evidence that it is the Organisation’s stated policy to comply with equality and diversity legislation and either that there have been no findings of unlawful discrimination against the Organisation under equality and diversity legislation or that, where there have been, adequate steps have been taken to prevent a recurrence (Part D, Question 9.12); and
— evidence that the Organisation has an anti-bribery policy (Part D, Question 9.15).
PfH reserves the right to disqualify any tenderer if it finds out at any time during the procurement that the Organisation either did not meet or no longer meets the minimum prequalification standards set out above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SD/2013/FLOORING.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.6.2013
Payable documents: yes
Price: 120 GBP
Terms and method of payment: Suppliers wishing to participate in this procurement exercise must submit a non-refundable cheque for 100 GBP plus VAT (120 GBP total) FAO: Steffanie Dagg at CEL Procurement Ltd, 2 Olympic Park, Birchwood, Warrington, WA2 0YL to cover the costs of evaluating the PQQ. Cheques should be made payable to Collective Enterprises Limited. Please note submissions received without an administration fee will NOT be evaluated.
IV.3.4)Time limit for receipt of tenders or requests to participate

21.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The value provided in this Notice is only an estimate. We cannot guarantee to Suppliers any business throughthis contract agreement. Figures stated in the Notice do represent spend that has gone through the previousframework. Value ranges stated are based on an estimated value over a 4 year period.
(MT Ref:102956)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5)provide aggrieved parties who have been harmed or at risk of harm by a breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

16.5.2013