Tender for Fruit Juice, Squashes and Soft Drinks

Tender for Fruit Juice, Squashes and Soft Drinks

Velindre NHS Trust.

UK-Cardiff: fruit juices

2012/S 217-357808

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (as hosts of NHS Wales Shared Services Partnership – Procurement Services)
Bevan House, 24-30 Lambourne Crescent, Llanishen
For the attention of: Caroline Gwilym
CF14 5GT Cardiff
UNITED KINGDOM
Telephone: +44 2920315469
E-mail: caroline.gwilym@wales.nhs.uk
Fax: +44 2920315450

Internet address(es):

General address of the contracting authority: www.procurement.wales.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Fruit Juice, Squashes and Soft Drinks.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: There is a requirement for deliveries into NHS Procurement Stores: Bridgend, Denbigh and Cwmbran, and also a direct delivery into hospitals in South Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 574 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

A selection of Fruit Juices, Squashes and Soft Drinks.
II.1.6)Common procurement vocabulary (CPV)

15321000, 15982100, 15982000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Will be specified in the contract documents.
Tenders may be offered for the whole or part of this tender.
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority is seeking a two year contract with an option to extend at the discretion of the contracting authority for a further period of up to 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.3.2013. Completion 28.2.2015

Information about lots

Lot No: 1 Lot title: NWSSP Stores – Bridgend, Denbigh and Cwmbran

1)Short description

Fruit Juice Cuplets.
2)Common procurement vocabulary (CPV)

15321000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: NWSSP Stores – Bridgend, Denbigh and Cwmbran

1)Short description

1 Litre Fruit Juices
2)Common procurement vocabulary (CPV)

15321000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: NWSSP Stores to include Bridgend, Denbigh and Cwmbran

1)Short description

Squashes.
2)Common procurement vocabulary (CPV)

15982100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: NWSSP Stores to include Bridgend, Denbigh and Cwmbran

1)Short description

Soft drinks.
2)Common procurement vocabulary (CPV)

15982000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Direct Delivery to Health Boards in South Wales

1)Short description

Fruit Juice, Squashes and soft drinks.
2)Common procurement vocabulary (CPV)

15321000, 15982100, 15982000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Potential Bidders/tenders should note the following:
For Lot number 5:
Potential Bidders/tenders for this Lot MUST be able to deliver to all the hospitals within South Wales. For details regarding hospitals delivery sites for South Wales, please refer to the list of hospitals document located in the attachments area of Bravo.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Candidates are requested to Provide their profile in NHS-sid4health as follows: – Candidates should register on NHS-sid4health and submit their NHS-sid4health company profile for publication to the system. Candidates already registered on NHS-sid4health must ensure that information is up to date and provide their profile number when responding to this advert. – Where access to NHS-sid4health is unavailable, please contact the NHS-sid4health helpdesk(www.sid4health.nhs.uk).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As pre requirements to complete NHS-sid4health profile or registration with Sell2Wales – see III.2.1 for more information on how to complete information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As pre requirements to complete NHS-sid4health profile or registration with Sell2Wales – see III.2.1 for more information on how to complete information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AW4039
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 105-175118 of 5.6.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to.
The Contracting Authority intends to use an eTendering system in this procurement exercise. The contracting authority reserves the right to.
1. Use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
6. The authority reserves the right to award via a series of lots/baskets which will be specified in the tender and reserves the right to evaluate each lot/basket as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
7. Prospective suppliers should note that NHS Wales Shared Services Partnership – Procurement Service is part of Velindre NHS Trust acting on behalf of participating NHS organisations in Wales.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s website: www.procurement.wales.nhs.uk/supply/terms.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.11.2012