Tender for Gas Servicing and Maintenance Contractor

Tender for Gas Servicing and Maintenance Contractor

Spitalfields, Providence Row and North London Muslim Housing Associations wish to jointly procure a comprehensive gas servicing and breakdown contract for domestic and ‘commercial’ gas heating systems.

UK-London: gas appliance maintenance services

2012/S 218-359424

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Providence Row Housing Association
458 Bethnal Green Road
E2 0EA London
UNITED KINGDOM
Telephone: +44 2070619000

Internet address(es):

General address of the contracting authority: http://www.prha.net/pages/contact_us.html

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0441

Further information can be obtained from: Providence Row Housing Association
458 Bethnal Green Road
E2 0EA London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.prha.net/pages/contact_us.html

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Providence Row Housing Association
458 Bethnal Green Road
For the attention of: N/A
E2 0EA London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.prha.net/pages/contact_us.html

Tenders or requests to participate must be sent to: Providence Row Housing Association
458 Bethnal Green Road,
E2 0EA London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.prha.net/pages/contact_us.html

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Providence Row HA, Spitalfields HA and North London Muslim HA

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Appointment of a 3* Gas Servicing and Maintenance Contractor.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Tower Hamlets, Hackney and East London.
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Spitalfields, Providence Row and North London Muslim Housing Associations wish to jointly procure a comprehensive gas servicing and breakdown contract for domestic and ‘commercial’ gas heating systems. The consortium of Housing Associations (PRHA, SHA and NLMHA) wish to establish a 7 year contract (five plus two).
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=94319.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=94319.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50531200, 45333000, 45333100, 45333200, 50720000, 45259300, 45331100, 50531100, 50531200, 50720000, 45259300, 50324200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Housing Associations wish to have a ‘contractor presence’ in-house to receive and manage calls from residents, arrange appointments and provide out of hours cover and call management.
At present, Providence Row has 61 properties with domestic gas boilers, 2 properties with air source heat pumps and 19 communal boilers in plant rooms, providing heating and hot water to bedsit, studio and flat accommodation. Spitalfields Housing Association has 530 properties with domestic gas boilers, 161 properties with electric storage heaters, 4 solar hot water systems and currently no centralised heating plant. North London Muslim Housing Association has 547 properties with domestic gas boilers, 16 electric storage heaters and no centralised system boilers.
The contract shall be for a single priced schedule of rates and single contract with each Association.
Please note that this contract may be subject to further additions and removals over its duration dependant on the client circumstances.
Estimated value excluding VAT: 212 500 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Performance Bond or guarantee may be required. Appropriate levels of insurance will also be required.
Further information will be provided within the PQQ and tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All financing conditions and payment arrangments will be set out in the PQQ and tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required. If the candidate is a joint venture or a consortium, the Contracting Authority shall require members to accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 23 of the Public Contracts Regulations (as amended). Further information will be provided in the PQQ and Tender documentation generally.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 24 of the Public Contracts Regulations (as amended). Further information will be provided in the PQQ and Tender documentation generally.
Minimum level(s) of standards possibly required: Candidates may be subject to an independent financial check. Further information will be provided in the PQQ and Tender documentation generally.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates are referred to Regulation 25 of the Public Contracts Regulations (as amended). Further information will be provided in the PQQ and Tender documentation generally.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SG/102403
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract is due to run for a 7 year period.
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority reserves the right to cancel the procurement process at any stage, The Contracting Authority does not accept liability for any cost incurred in tendering.
(MT Ref:94319).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England & Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England & Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Candidates are referred to the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office c/o Efficiency and Reform Group
Rosebury Court St Andrew’s Business Park
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:8.11.2012