Tender for GDPR Compliant IT Disposal and Secure Data Destruction

Tender for GDPR Compliant IT Disposal and Secure Data Destruction

National Framework Agreement for GDPR Compliant IT Disposal and Secure Data Destruction.

United Kingdom-Chester: Computer equipment and supplies

2018/S 212-485712

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Countess of Chester Hospital
Liverpool Road
United Kingdom
Telephone: +44 1244365143
E-mail: james.flood1@nhs.net
NUTS code: UKD63Internet address(es):Main address: www.nhssourcing.co.uk

I.1)Name and addresses

The eligible users of the proposed framework agreement are available for unrestricted and full direct access, free of charge at: http://coch-cps.co.uk/wp-content/uploads/2018/05/F017-List-of-potential-users-in-the-UK.pdf
United Kingdom
E-mail: info@coch-cps.co.uk
NUTS code: UKInternet address(es):Main address: http://coch-cps.co.uk/wp-content/uploads/2018/05/F017-List-of-potential-users-in-the-UK.pdf

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nhssourcing.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nhssourcing.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


National Framework Agreement for GDPR Compliant IT Disposal and Secure Data Destruction

Reference number: F/052/GDPR/18/JF

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Countess of Chester Hospital NHS Foundation Trust’s Commercial Procurement Service seeks to establish a national Framework Agreement for GDPR compliant IT disposal and secure data destruction.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This procurement exercise will lead to a single supplier Framework Agreement. The Framework will be for the provision of a GDPR compliant IT disposal and secure data destruction service. The Framework will be awarded as a single lot, with Bidders being required to meet all aspects of the Technical Specification.

Client Organisations will seek providers of GDPR compliant IT disposal and secure data destruction to include, but not limited to:

— IT security services,

— confidential data destruction,

— computer disposals and recycling,

— mobile phone and tablet disposal and recycling,

— X-Ray collection and recycling,

— multimedia disposal and recycling,

— electronic component recycling,

— onsite and offsite HDD overwriting,

— onsite and offsite HDD shredding,

— onsite and offsite HDD crushing.

Not all clients may require the full extent of these services; however potential providers must be able to offer all of these services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/12/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 05/03/2019

IV.2.7)Conditions for opening of tenders

Date: 06/12/2018
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Framework Agreement is entered into.

The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: