Tender for Graduation Event Management Services – Aberdeen

Tender for Graduation Event Management Services – Aberdeen

To deliver an event which conveys the same high levels of experience, as can be provided in our established venues.

United Kingdom-Aberdeen: Event services

2020/S 019-041956

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Aberdeen
Postal address: University Office, King’s College
Town: Aberdeen
NUTS code: UKM50
Postal code: AB24 3FX
Country: United Kingdom
E-mail: e-sourcing@abdn.ac.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Graduation Event Management Services — University of Aberdeen

Reference number: AU19/62

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Due to the expanding volume of people wishing to attend summer graduations, the decision has been taken to move the ceremonies from our previous venue in Elphinstone Hall to a marquee setting on King’s Lawn.

Working alongside the marquee provider, the successful bidder will be able to deliver an event which conveys the same high levels of experience, as can be provided in our established venues, fully befitting the profile of the event and its importance in the University academic year.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

Due to the expanding volume of people wishing to attend summer graduations, the decision has been taken to move the ceremonies from our previous venue in Elphinstone Hall to a marquee setting on King’s Lawn.

Working alongside the marquee provider, the successful bidder will be able to deliver an event which conveys the same high levels of experience, as can be provided in our established venues, fully befitting the profile of the event and its importance in the University academic year.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery / Weighting: 50
Quality criterion – Name: Staffing and resource / Weighting: 15
Quality criterion – Name: Contract management / Weighting: 5
Quality criterion – Name: Social responsibility, workforce matters and sustainability / Weighting: 5
Price – Weighting: 25
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

We anticipate the contract to be for 1 year in the first instance, with opportunities to renew annually for 4 further years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Section 4B — financial years — minimum levels of standards possibly required: All financial information must be provided for the most current previous 2 reported financial years.

ESPD Question 4B1.1 (Minimum standards) turnover should be up to twice the estimated contract value over the past 2 financial years. However, the client reserves the right to review and consider all supporting financial information in this regards.

ESPD Questions 4B5.1 and 4B5.2 — insurance requirements

During the term of the contract and for a period of 5 years thereafter, the supplier shall effect and maintain in force, with a reputable insurance company, a policy or policies of insurance covering all matters which are the subject of indemnities under the contract including product liability insurance to a minimum sum of 10 000 000 GBP and employers liability insurance to a minimum sum of 5 000 000 GBP, in each case in respect of any one incident and unlimited as to the number of incidents unless otherwise agreed by the client in writing. Where the contract relates to professional services, the supplier shall maintain in force with reputable insurers professional liability insurance in the sum not less than 5 000 000 GBP in respect of any one incident and unlimited as to numbers of claims. The client reserves the right to require adjustments to such insurance cover if they consider that to be necessary.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 26/02/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 33548. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:611872)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Aberdeen Civil Justice Centre and Commercial Courts
Town: Aberdeen
Country: United KingdomInternet address: https://www.scotcourts.gov.uk/the-courts/court-locations/aberdeen-civil-justice-centre-and-commercial-courts
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/01/2020