Tender for Graphic Design, Artwork and Print Management

16 October 2019

The contractor must produce and print to a target audience as advised by PCB visual design concepts.

United Kingdom-Belfast: Proofreading services

2019/S 200-486258

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for the Economy
Netherleigh Massey Avenue
Belfast
BT4 2JP
United Kingdom
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 2350726 DfE – Provision of Graphic Design, Artwork and Print Services on behalf of the Department for the Economy

II.1.2)Main CPV code

79821100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Client wishes to appoint a competent Contractor to provide graphic design, artwork and print management. The Contractor must produce and print to a target audience as advised by PCB visual design concepts and imagery that are in keeping with the Department’s corporate identity and accessibility guidelines whilst at all times demonstrating imaginative and creative thinking. This Contract will be awarded to the two highest ranked Tenderers with the First ranked Tenderer being awarded all of the work outlined within Annex A in line with the prices quoted within the Pricing Schedule.

II.1.5)Estimated total value

Value excluding VAT: 495 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79821000
79820000
79800000
79810000
79811000
79822400
79822500
79823000
79824000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Client wishes to appoint a competent Contractor to provide graphic design, artwork and print management. The Contractor must produce and print to a target audience as advised by PCB visual design concepts and imagery that are in keeping with the Department’s corporate identity and accessibility guidelines whilst at all times demonstrating imaginative and creative thinking. This Contract will be awarded to the two highest ranked Tenderers with the First ranked Tenderer being awarded all of the work outlined within Annex A in line with the prices quoted within the Pricing Schedule.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 495 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The Contract will commence on 3.1.2020 for a duration of one year. There will be an option for the client to extend the period of contract for an additional 12 months with a further option available for a further additional period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Contract will commence on 3.1.2020 for a duration of 1 year. There will be an option for the client to extend the period of contract for an additional 12 months with a further option available for a further additional period of 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The total estimated value in II.2.6 is based on historical usage of the service. No guarantee of work is given for this contract as it is a demand driven service.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per Tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per Tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/11/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 13/02/2020

IV.2.7)Conditions for opening of tenders

Date: 15/11/2019
Local time: 15:30
Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Prior to expiry of this contract.

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract Monitoring. The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 – Contract Management – Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website.Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. “The Authority expressly reserves the rights:

(I) not to award any contract as a result of the procurement process commenced by publication of this notice;

(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;

(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.”

VI.4)Procedures for review

VI.4.1)Review body

‘The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
UK
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/10/2019