Tender for Grassing Services
Urban Grass, Shrubs and Hedges Maintenance.
UK-Maidstone: grassing services
Section I: Contracting authority
Kent County Council
Finance and Procurement, Sessions House, County Hall
Contact point(s): https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-KENT-8YSCWP&opp_id=OPP-HIS-KENT-8Z4JWF&search_id=&org_id=ORG-KENT-8YKEYH&from=supplier_home
For the attention of: Mr Rob Clark
ME14 1XQ Maidstone
Telephone: +44 1622694380
General address of the contracting authority: www.kent.gov.uk
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Kent.
NUTS code UKJ42
The Council consists of four operational directorates (Education Learning & Skills, Families & Social Care, Customer & Communities and Enterprise & Environment) and one service directorate (Business Strategy and Support). This requirement is for Urban Grass, Shrubs and Hedges Maintenance within Highways and Transportation which comes under the Enterprise & Environment Directorate. The Council has an obligation to maintain that the highway network is in a safe condition, which includes the maintenance of soft landscaping to a standard to ensure highway safety.
The main activities required under this contract consist of the following:
— Urban Grass Maintenance – to be cut a minimum of 8 times a year (defined as grass located next to roads or pavements normally within the town or village centre and a 30 mph limit),
— Shrubs Maintenance – to be cut and weeded a minimum of 1 time a year (defined as areas of low planting mainly in estate roads),
— Hedges Maintenance – to be cut a minimum of 1 time a year (defined as hedges are on the highway that are not privately owned on property boundaries).
The Council is seeking for a supplier to provide the services detailed above within two available lots which will cover different areas within the County. Lot 1 consists approximately of 750 000 m2 of Urban Grass, 82 000 m2 of shrubs and 13 000 m2 of hedges within the Dartford and Maidstone Borough Council boundaries. Lot 2 consists of 620 000 m2 of Urban Grass, 31 000 m2 of shrubs and 10 000 m2 of hedges within the Canterbury City and Thanet District Council boundary. Full maps and schedules of these areas will be provided within the invitation to tender stage.
The timetable for this procurement is the following:
Expression of Interest Deadline: 14.11.2012.
Pre Qualification Questionnaire Distribution to successful EOI: 14.11.2012.
Pre Qualification Questionnaire Deadline: 23.11.2012.
Pre Qualification Evaluation: 26.11. to 7.12.2012.
Invitation to Tenders Distribution to successful PQQ applicants: 7.12.2012.
Invitation to Tender Deadline: 16.1.2013.
Invitation to Tender Evaluation: Commences 17.1.2013.
Contract Award: 1st February.
Mobilisation Commencement: 15th February.
Contract Start Date: 1st April.
Please note that these dates could be subject to change.
77314100, 03451300, 77342000
Tenders may be submitted for one or more lots
Following a recent Make, Buy, Sell review, Kent County Council is allowing local individual Parish Councils an opportunity to provide these required services within their Parish Council boundaries on behalf of Kent County Council. However for this to be implemented the individual Parish Council’s will have to ensure they are able to meet the specification and match the contract rates within the contract. Subsequently some individual Parish Council’s requirements may be removed from the initial requirements of the contract. This decision will be made on an annual basis before the commencement of the annual maintenance programme (March to October). However, as part of this process the large urban areas within the lots detailed will be undertaken by the awarded suppliers and cannot be removed from the contract. This includes but is not limited to the following areas:
Lot 1 (Dartford and Maidstone).
Lot 2 (Canterbury and Thanet).
Detailed information on these areas will be provided within the Pre Qualification Questionnaire.
Applicants should note that TUPE will apply, further details will provided during the procurement process.
Information about lots
Lot No: 1 Lot title: Dartford and Maidstone
77314100, 03451300, 77342000
77314100, 03451300, 77342000
Section III: Legal, economic, financial and technical information
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: This criteria will be stated within the Pre Qualification Questionnaire that will be distributed to the successful expression of interest applicants on the 9.11.2012.
Section VI: Complementary information
Estimated timing for further notices to be published: 60 Months
Canterbury City Council.
Dartford Borough Council.
Maidstone Borough Council.
Thanet District Council.
VI.5)Date of dispatch of this notice:15.10.2012