Tender for Group Collaboration Software Solution

Tender for Group Collaboration Software Solution

The introduction of a GCSS will assist the AMRC in achieving its strategic objectives by creating a collaboration hub.

United Kingdom-Sheffield: Communication software package

2020/S 026-060287

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The University Of Sheffield, AMRC
Postal address: Arts Tower
Town: Sheffield
NUTS code: UKE31
Postal code: S10 2TN
Country: United Kingdom
Contact person: Procurement Team
E-mail: j.teasdale@amrc.co.uk
Internet address(es):Main address: www.sheffield.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sheffield
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sheffield
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

2428.454.JT.AMRC.19 — Group Collaboration Software Solution

Reference number: 2428.454.JT.AMRC.19

II.1.2)Main CPV code

48510000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Sheffield on behalf of the Advanced Manufacturing Research Centre (AMRC) is seeking to establish a contract for the provision of a Group Collaboration Software Solution (GCSS). The introduction of a GCSS will assist the AMRC in achieving its strategic objectives by creating a collaboration hub, which will provide fast and efficient group-wide communication with real time messaging and data transfer. This procurement is an EU open procedure conducted in accordance with the Public Contracts Regulations 2015. The ITT can be downloaded by registering and expressing your interest on the University’s e-tendering system https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48510000
72700000
48210000
48900000

II.2.3)Place of performance

NUTS code: UKE31
Main site or place of performance:

University of Sheffield, Advanced Manufacturing Research Centre, Wallis Way, Catcliffe, Rotherham, S60 5TZ.

II.2.4)Description of the procurement:

The Advanced Manufacturing Research Centre (AMRC) is seeking to establish a contract for the provision of a Group Collaboration Software Solution (GCSS). The introduction of a GCSS will assist the AMRC in achieving its strategic objectives by creating a collaboration hub, which will provide fast and efficient group-wide communication with real time messaging and data transfer. It will be expected to operate and integrate with current systems and applications utilised through AMRC networks and comply with legislative and regulatory data requirements. Please download and view the Invitation for further information.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: 60 % quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/04/2020
End: 08/04/2024
This contract is subject to renewal: yes
Description of renewals:

The contract will commence for an initial 2 years followed by options to extend for a further possible 2 successive 12-month periods (i.e. 2 + 1+ 1). Any option to extend will be at the discretion of the AMRC. It has the potential to be for a period of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the tender documentation regarding the (SLA) Service Level Agreement.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/03/2020
Local time: 12:00
Place:

University of Sheffield, Advanced Manufacturing Research Centre, Wallis Way, Catcliffe, Rotherham, S60 5TZ.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of Justice
Postal address: 7 Rolls Building, Fetter Lane
Town: London
Postal code: EC4 1NL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek a further debriefing before the contract is entered into. If an appeal regarding the award of contract cannot be resolved, the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action should be brought promptly (generally within 30 days).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/02/2020